Executive Assistant at Jobot

Dynamic Executive Assistant Role in a Pioneering Healthcare Organization

This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.
Salary: $80,000 - $110,000 per year

A bit about us:

We are a leading healthcare company revolutionizing the pharmaceutical industry. Our commitment to quality, affordable medication has established us as the largest compounding pharmacy and FDA-registered outsourcing facility in the nation. Our unique approach integrates manufacturing, distribution, and quality control, underpinned by our core values: People, Quality, and Service. At our core, we’re about breaking new ground and pushing the boundaries of medication accessibility and affordability.

This is temporary role that can change into a W2 role within 90 days.

Apply today to learn more!

Why join us?

• Growth Potential: Continuous opportunities for professional and personal development.
• Collaborative Culture: Work in a supportive environment where teamwork and innovation thrive.
• Impactful Work: Contribute to projects that make a tangible difference in patient lives.
• Recognition and Rewards: We celebrate your contributions and value your ideas.
• Comprehensive Benefits Package: Including health, vision, and dental insurance.
• Retirement Planning: 401k with company matching to secure your future.
• Work-Life Balance: Generous PTO, paid holidays, and volunteer time off.

Job Details

Duties And Responsibilities:

• Maintains confidential materials
• Assists the executive in the development of PowerPoint presentations, financial and special reports, agenda material, and papers for internal and external audiences
• Manages workflow, complex scheduling, booking domestic and international travel
• Handles meeting management including communication, scheduling, reporting, and budgeting of regularly scheduled training and meetings
• Plans and executes internal and external events
• Controls access to the executive and creates and maintains daily calendar, and exercising discretion in committing time and evaluating needs
• Keeps the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Organizes team communications and plans events, both internally and offsite
• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
• Accurately records minutes from meetings and sets follow up meetings as necessary
• Supports ad hoc project requests, marketing and meeting material preparation, events, tracking and maintaining sensitive information, calendar management and drafting correspondence
• Provides project management support, including maintaining records and assisting in holding reports accountable for a variety of required tasks
• Performs other duties as requested

Knowledge And Skills

• Advanced knowledge of Microsoft Office Suite, Outlook, Teams, SharePoint and other business technologies
• Experience with project management tools such as Asana, Basecamp and Smartsheet
• Ability to manage complex calendars with rapidly shifting priorities
• Ability to take initiative and ownership with little oversight in sometimes ambiguous situations
• Experience conducting in-depth research and preparing findings
• Experience in project coordination and management and budget management
• Excellent written and verbal communication skills
• Ability to work independently while keeping multiple projects on track with competing priorities
• Willingness to work collaboratively with others
• Ability to prioritize work and meet deadlines
• Must be reliable, self-starter and results-driven
• Must possess problem solving and analytical skills
• Sensitivity to confidential documents and information
• Ability to multitask while maintaining a high degree of attention to detail and accuracy in a high-paced, dynamic environment
• Must be flexible and willing to work weekends, if needed

Experience And Qualifications

• 8+ years of Administrative Assistant experience with 5+ years directly supporting a C-Level executive
• Bachelor’s Degree preferred
• Notary public desired
• Experience in the healthcare and pharmacy industry preferred, but not required

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.