Executive Assistant I - eTeam Inc.
Chicago, IL 60601
About the Job
Role: Executive Assistant
Location: Chicago, IL - Hybrid(Tuesday/Wednesday in office)
Duration: 12+ Months
Position Summary:
The Executive Sales Assistant supports the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects.
Responsibilities:
Job Requirements/Qualifications:
Educational Requirements:
Bachelor s Degree
Location: Chicago, IL - Hybrid(Tuesday/Wednesday in office)
Duration: 12+ Months
Position Summary:
The Executive Sales Assistant supports the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects.
Responsibilities:
- Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally.
- Create and maintain the President s meeting calendar. Schedule and manage 7-10 meetings daily. Keep up with cancellations, reschedules, and time overruns on the calendar.
- Efficiently manage the President's overall schedule; daily, weekly, monthly.
- Create a daily schedule for the President to review and email the prior evening,
- Connect calls and send meeting links to cellphone when executive is on the road.
- Understands technology and can troubleshoot basic functions and programs; email attachments, PowerPoint, Zoom links, and other digital meeting platforms.
- Demonstrates tech-savviness and the ability to respond quickly to technology requests.
- Can manage President from afar constant communication when not working in office together.
- Acts as a liaison for internal and external contacts. Understands the Paramount directory and contacts outside of the organization understands executive's network; BET Executives, board members, personal friends/family, etc.
- Assists in the preparation of speaking engagements and can transcribe/dictate letters and emails.
- Assists with special Ad Sales projects.
- Confidently interacts with high-level executives and clients.
- Handles expense management and corporate cards. Completes monthly expenses, gathers receipts, and submits reports in Concur.
- Coordinates client entertaining events from venue selection, to creating invites, and managing guest lists and headcount.
- Is available 24/7, understanding that in rare instances the executive may require assistance outside of typical work hours. Must have or be near phone all hours of the day.
- Maintains a confident and calm demeanor and makes independent decisions when necessary.
- Can anticipate the President's needs proactively.
- Available to attend speaking engagements with President when needed.
- Available and eligible to travel within the USA.
Job Requirements/Qualifications:
- Proven experience as an executive assistant or in a similar role (8 years +).
- Excellent communication skills both oral and written.
- Excellent organizational and time management skills.
- Strong interpersonal skills, proven ability to work well in a team setting.
- Professional phone demeanor.
- Calendar Management - Proficient in Office 360, Microsoft Teams and Zoom.
- Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.
- Must have strong proficiency in Concur, Outlook, Microsoft, Excel & Microsoft PowerPoint
- Ability to take initiative, prioritize work under tight deadlines in a fast-paced environment.
- Candidate must be able to pass background check.
- Flexible with overtime as needed.
- Ability to maintain confidentiality and exercise sound judgment.
- A proactive and detail-oriented overall approach to work.
- Professional work attire is required.
Educational Requirements:
Bachelor s Degree
Source : eTeam Inc.
