Executive Assistant I - Kimberly-Clark Corporation

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

We are looking for a team oriented, innovative, hardworking individual to provide a full range of high quality executive administrative support to the NA Supply Chain Procurement Senior Director.

Executive Assistants at Kimberly-Clark manage access to the Executives, maintain and modify the Executives’ schedule, and ensure the Executives are made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the Executives, Supply Chain team members, and other visiting Executives as needed. The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail-oriented with excellent communication skills, and work independently to efficiently resolve issues.  

In this role, you will:

• Manage the Executives’ calendar, responding to requests for time and rescheduling when necessary, scheduling meetings and conferences while coordinating with multiple parties, resolving conflicts and prioritizing tasks is a must. 

• Research, book, and manage Executives’ travel itineraries; flights, accommodations, transportation, and meals; Assemble information needed for the travel and prepare materials including itineraries.
• Manage reconciliation of corporate credit cards for self and Executives and working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission. 
• Prepare department, staff, and other large-scale meetings, agendas, meeting materials, and presentations, and assist with notetaking and follow-up. This includes scheduling the required conference space with the required technology, facilitating refreshments, and managing the budget for these meetings and/or conferences.  
• Anticipate the Executives needs and proactively manage projects and tasks. Prepare presentations and reports, ensuring accuracy and clarity; Handle confidential business matters and work independently on special assignments.  
• Be an engaged and contributing member of the NA Supply Chain Assistant group, identifying and actioning continuous improvement items and best practices; Order department office supplies and equipment; Prepare and submit requisitions per KC policy and procedures. 
• Act as a gatekeeper for the Executives which includes: screening phone calls, emails, and inquiries, and direct them appropriately; categorizing and prioritizing the responses needed, using initiative to prepare responses for signature and assembly background information from many sources and following up to ensure that proper and timely action is taken.
• Draft correspondence and prepare quality presentations; Respond to highly diversified inquiries from members of management, employees, and the general public.
• Provide courteous and efficient responses to phone inquiries determining from experience and training the limitations on the extent and type of information which may be provided. 
• Maintain accurate records and files for easy retrieval when information is requested or needed, i.e., distribution lists. 

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

• Bachelor’s degree OR High School Diploma /GED with at least 3+ years of administrative support in a corporate environment, supporting executives  
• Proven experience managing complex schedules and priorities and ability to arrange travel (and understand international travel requirements), meetings, and catering  
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
• Excellent written and oral communication, interpersonal, and organizational skills 
• Ability and willingness to work overtime on an occasional basis to meet workload demands 
• Proficiency in Coupa, SAP and Concur Expense desired 

Total Benefits

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 – when prompted for employee ID, say “OTHER CALLER” - or kcchrprod@service-now.com for assistance. You must include the six-digit Job # with your request.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role.

Grade 14/S2: Grade level and/or compensation may vary based on location

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