Executive Assistant II - TechDigital Corporation
San Francisco, CA 94105
About the Job
Core Responsibilities:
*Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
*Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
*Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
*Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel Visas, costs and proper documentation.
*Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
*Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
*Other administrative and project duties as requested.
Minimum Requirements:
*Minimum of 5 years of applicable administrative experience, ideally from a global software organization.
*Skillful execution of administrative activities, with high attention to detail, organization and process.
*Experience setting up and managing virtual meeting platforms such as Zoom, Webex, *GoToWebinars, Google Hangouts and conference calls.
*Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work collaboratively with others.
*Strong relationship management skills, and ability to build a personal network throughout the company.
*Project Coordination experience is needed at an intermediate complexity.
*Strong oral and written communication.
*Ability to communicate clearly and effectively with senior leaders and external partners.
*Previous experience partnering with senior management in a fast paced, innovative environment.
*Experience working with/in large administrative teams.
*Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
*Experience using Quip, Slack, Salesforce and Tableau and are a plus.
Additional Desired Skills/Trait:
*Customer centric orientation.
*Agility and flexibility in response to changing priorities and needs.
*Proven ability to manage projects, work under pressure and consistently make deadlines.
*Have the ability to handle confidential material with the utmost discretion.
*Ensure communications are clear, thorough, and specific, with attention to follow-through.
*Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
*Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
*Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
*Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel Visas, costs and proper documentation.
*Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
*Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
*Other administrative and project duties as requested.
Minimum Requirements:
*Minimum of 5 years of applicable administrative experience, ideally from a global software organization.
*Skillful execution of administrative activities, with high attention to detail, organization and process.
*Experience setting up and managing virtual meeting platforms such as Zoom, Webex, *GoToWebinars, Google Hangouts and conference calls.
*Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work collaboratively with others.
*Strong relationship management skills, and ability to build a personal network throughout the company.
*Project Coordination experience is needed at an intermediate complexity.
*Strong oral and written communication.
*Ability to communicate clearly and effectively with senior leaders and external partners.
*Previous experience partnering with senior management in a fast paced, innovative environment.
*Experience working with/in large administrative teams.
*Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
*Experience using Quip, Slack, Salesforce and Tableau and are a plus.
Additional Desired Skills/Trait:
*Customer centric orientation.
*Agility and flexibility in response to changing priorities and needs.
*Proven ability to manage projects, work under pressure and consistently make deadlines.
*Have the ability to handle confidential material with the utmost discretion.
*Ensure communications are clear, thorough, and specific, with attention to follow-through.
Source : TechDigital Corporation
