Executive Assistant - Gpac

Executive Assistant:

An award-winning multidisciplinary Architecture & Engineering Design Firm located in Indianapolis, Indiana is looking for an Executive Assistant!

The Executive Assistant will support the daily activities of the company CEO and COO. This role will coordinate and manage executive scheduling, prepare important legal documents, and prepare and organize client meetings. This position serves as the eyes and ears for company executives, connecting organizations, employees, projects, and critical information.

The ideal candidate will have exemplary time management skills and the ability to identify and anticipate the needs of the CEO and COO. The role must interact seamlessly with a professional demeanor across a broad range of individuals including staff, management teams, and HR. To perform this job successfully, the individual is expected to handle sensitive and confidential financial, legal, and personal documents while exercising professionalism and discretion.

If you’re looking for a unique, upbeat, supportive work culture, with an incredible opportunity for long-term career growth, then look no further. This is an opportunity to work for a world-class company with some of the best in the business!

 Key Responsibilities:

• Work directly with the CEO and COO to support all aspects of daily work life.
• Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
• Serve as liaison between staff, other companies, and the public.
• Receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages.
• Provide coordination, monitoring, and communication of ongoing projects.
• Determine priority of matters of attention for company executives, redirect matters depending on the situation.
• Sort and triage mail, email, and other directories.
• Transcribe source material, prepare documents, reports, tables and charts, and distribute.
• Complete a variety of special projects including PowerPoint presentations, spreadsheets, special reports, and agenda material.
• May support other departments from time to time.

 Requirements:

• College degree (Preferred)
• 3+ years of experience in a similar role supporting a senior executives
• Excellent computer skills, including Microsoft Office Suite
• Outstanding verbal and written communication skills
• Excellent organization and time management skills
• Exceptional writing, editing, and proof-reading skills

 If you’re an enthusiastic Executive Assistant looking to take your career to the next level, Apply Now!

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.