Executive Assistant - Johnson and Johnson

Johnson & Johnson is recruiting for an Executive Assistant in Irvine, CA.

This position is a fully onsite position with the expectation of being in the office 5 days per week.

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.

We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

The Executive Assistant supports the VP, R&D as well as Sr Directors in several diversified areas and activities. The Executive Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive and Sr. Directors. Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses. Also includes partnering with all assistants across the organization to share best practices and ensure a smooth running and efficient organization. Candidates must demonstrate initiative and follow-up on relevant day-to-day activities while maintaining complex and fluid calendars; execute rigorous follow-up by ensuring issues are resolved and projects completed.

Principal Duties and Responsibilities

• Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail.

• Prepares agendas and materials for executive meetings.

• Establishes and maintains support systems for structuring priorities necessary to the Executive.

• Assist in managing the executives schedule to include scheduling meetings and appointments.

• Coordinates and assists in developing associated business reports and prepares presentations.

• Organizes files, performs data entry and analyses data, and maintains accurate records.

• Handles confidential matters requiring discretion and judgment.

• Acts as liaison with other departments and outside agencies, including senior level management.

• Administrative and project-based support

• Pro-actively managing calendars, travel/logistics and email inboxes

• Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc.

• Updating contact and stakeholder databases

• Responding to external and internal enquiries

• Coordinating Team Projects as and when required

• Expense and budget management• Minimum of a High School Diploma is required

• Minimum of 6 years of professional, related work experience required

• Experience in an administrative role at executive level is required

• Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint is required

• Prior experience with budget & travel processing platforms is a plus (Concur, CTO...)

• This role may require up to 10% travel

The anticipated base pay range for this position is $52,800 to $80,000.

This job posting is anticipated to close on September 19, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company's long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation - up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year
• Holiday pay, including Floating Holidays - up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .