Executive Assistant IV - eTeam Inc.
New York, NY 10285
About the Job
Job Title: Executive Assistant
Location: Hybrid@NYC (4 Days/Week in Office)
Pay Rate: $45-50/hr (Negotiable)
Duration: 06+ Months
Very high profile role - polished and professional appearance. 35 Hours/Week with 1 hour lunch
Description:
The Senior Executive Assistant role plays as a critical support function within *** Technologies (AET). This individual will report directly to the Executive Vice President (EVP), Technology and will collaborate across Technology and business executive offices. The Senior Executive Assistant will interact with executives and senior management from various business units across ***. The candidate should demonstrate strong executive presence, and an ability to act strategically in an information intensive and fast-paced environment. They should be able and comfortable prioritizing activities for the EVP and facilitating on their behalf. The Senior Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be a strong multi-tasker, self-starter, and adaptable.
Responsibilities include:
Organizing and maintaining complex and changing calendars and managing conflicting time requirements
Coordinating, preparing, and reconciling expenses
Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events
Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments
Coordinating payroll, real estate, compliance, and other administrative/project work activities
Actively supporting planning for team building and employee engagement activities
Managing team contact lists, organization charts, PTO tracking, and reporting
Ad hoc support for EVP and Director Assistant in preparing presentation materials and analyzing data
Job Qualifications:
Minimum Qualifications:
Excellent organization and time management skills
Ability to work independently and influence others as needed
Proven track record of maintaining high integrity and confidentiality
Proficient in Word, Excel, PowerPoint, Outlook
Experience with coordinating travel, expense reporting
Team player with positive outlook and can-do attitude
Strong verbal and written communication skills
Ability to manage multiple daily requests and perform tasks with high accuracy
Bachelors Degree
Ability to work onsite 4+ days/week
Preferred Qualifications
Self-motivated and able to take ownership of issues and projects
Thrives in a fast-paced and dynamic environment
Ability to step outside of the scope and accountability of principal responsibilities
Creative problem solving
Experience with any of the following business applications: Ariba, Confluence, Concur, WebEx
Experience in event planning
Location: Hybrid@NYC (4 Days/Week in Office)
Pay Rate: $45-50/hr (Negotiable)
Duration: 06+ Months
Very high profile role - polished and professional appearance. 35 Hours/Week with 1 hour lunch
Description:
The Senior Executive Assistant role plays as a critical support function within *** Technologies (AET). This individual will report directly to the Executive Vice President (EVP), Technology and will collaborate across Technology and business executive offices. The Senior Executive Assistant will interact with executives and senior management from various business units across ***. The candidate should demonstrate strong executive presence, and an ability to act strategically in an information intensive and fast-paced environment. They should be able and comfortable prioritizing activities for the EVP and facilitating on their behalf. The Senior Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be a strong multi-tasker, self-starter, and adaptable.
Responsibilities include:
Organizing and maintaining complex and changing calendars and managing conflicting time requirements
Coordinating, preparing, and reconciling expenses
Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events
Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments
Coordinating payroll, real estate, compliance, and other administrative/project work activities
Actively supporting planning for team building and employee engagement activities
Managing team contact lists, organization charts, PTO tracking, and reporting
Ad hoc support for EVP and Director Assistant in preparing presentation materials and analyzing data
Job Qualifications:
Minimum Qualifications:
Excellent organization and time management skills
Ability to work independently and influence others as needed
Proven track record of maintaining high integrity and confidentiality
Proficient in Word, Excel, PowerPoint, Outlook
Experience with coordinating travel, expense reporting
Team player with positive outlook and can-do attitude
Strong verbal and written communication skills
Ability to manage multiple daily requests and perform tasks with high accuracy
Bachelors Degree
Ability to work onsite 4+ days/week
Preferred Qualifications
Self-motivated and able to take ownership of issues and projects
Thrives in a fast-paced and dynamic environment
Ability to step outside of the scope and accountability of principal responsibilities
Creative problem solving
Experience with any of the following business applications: Ariba, Confluence, Concur, WebEx
Experience in event planning
Source : eTeam Inc.
