Executive Assistant - Ambition Prep

Background of the Organization

Ambition Preparatory Charter School is deeply committed to ensuring that every student in grades K-8 receives the high-quality education they deserve. Our mission is to provide students with the academic skills and self-discipline needed for college and life success through high-quality instruction, intensive academic supports, and hard work. We are a new college preparatory elementary and middle school serving the students of Jackson, MS.

Responsibilities and Duties

Roles and Responsibilities:

• Serve as a point of contact for inquiries to the Executive Director from varied audiences

• Coordinate internal and external events such as recruitment and marketing events

• Assist in the preparation and distribution of meeting materials, presentations, and agendas on behalf of the Ambition Prep Executive Director and Board of directors;

• Draft and send correspondence on behalf of the Executive Director in coordination with the School's Information as appropriate;

• Maintain executive files, reports, and contact information and track due dates related to correspondence, reports, compliance, and other information;

• Assist in the preparation and planning of materials for Board Meetings, Committee Meetings, Onboarding, and Professional Development, as well as other special events

• Support the operations team with the management of social media and organizational-wide communications

• Review policies and implementation of policies throughout the school

• Answer calls, schedule appointments, conference calls, videoconferences as needed and, maintain the school's calendar, and assist with project tracking

• Inventory and purchase supplies and technology resources as needed

• Work with the Business Coordinator in the report finalization processes for renewal, new applications, ongoing academic performance evaluations, and ongoing site visit reports.

• Provide general office support in the areas of parent communication letters and distribution, electronic filing, data entry, copying, scanning, phone coverage, etc.

• Answer calls, schedule appointments, conference calls, videoconferences on behalf of the school leadership team and maintain the school's calendar and assist with project tracking

• Assist the Executive Director in ensuring open lines of communication with partners and stakeholders, identifying new and ongoing opportunities for collaboration and engagement, and as needed, represent Ambition Prep's interest at external meetings

• Perform other job-related duties as assigned

Desired and Required Characteristics

• Unwavering commitment to Ambition Prep's mission, students, families, and community is non-negotiable

• The belief that all students can learn at a high level, regardless of race, culture, or socioeconomic status

• Ability to multi-task and work with an ambiguous, fast-moving, start-up environment

• Team player: demonstrates maturity, growth mindset, strong work ethic, follow-through, and flexibility

• Ability to take constructive feedback and quickly incorporate feedback

• Innovative, creative, organized, and willing to take risks

Desired and Required Experience

• Bachelor"s degree required

• Background check passed, required

• Minimum 2 years experience in education, programming, communications, and/or service delivery management.

• Basic knowledge of education systems and procedures

Ambition Preparatory Charter School offers a competitive salary commensurate with experience. Ambition Preparatory Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy or veteran status.

Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. Ambition Prep reserves the right to change any or all content of this job description based on business needs.

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