Executive Assistant - JR26779-3800 - Masco Corporation
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12295908 Department
SING Polsky Operations - Administration
About the Department
The Polsky Center brings the power of ideas in the laboratory,
classroom, and community to the world. The Polsky Center houses the
University of Chicago's technology transfer unit, which manages all
University-based intellectual property originating from faculty research
and discoveries that can be licensed to industry partners and investors.
In addition, through education, resources, and programs, the Polsky
Center commercializes discoveries, partners with companies, and attracts
venture capital.
The Polsky Center runs a top-ranked business accelerator, the Edward L.
Kaplan, '71, New Venture Challenge; operates a 34,000 square-foot,
multi-disciplinary co-working space called the Polsky Exchange; and
manages the George Shultz Innovation Fund that invests in early-stage
ventures. The University of Chicago's CREO Department is a unit within
the Office of Civic Engagement with a dual reporting line to the Finance
and Administration Division that engages in a wide array of real estate
services, including asset acquisition, asset disposition, development,
asset management, lease negotiation, lease administration, and
construction. The CREO team includes seven staff members and a
third-party property management team.
Job Summary
This position provides confidential and high-level office and location
support activities by acting as a lead and coordinating the work of
others. Identifies, enhances, and applies specific processes and
procedures to maximize the efficiencies of the University to which the
support is being provided. May ensure the correct functioning of
facilities, office and/or business support services.
Commercial Real Estate Operations (CREO) and the Polsky Center for
Entrepreneurship and Innovation are co-located In Harper Court, located
at 5235 S Harper Court. The two teams are seeking an organized and
proactive Executive Assistant with a dual reporting role to the
Associate Vice President of Commercial Real Estate and the Managing
Director of the Polsky Center for Entrepreneurship and Innovation. The
successful candidate will provide a wide range of administrative and
executive support, including managing executive and team calendars,
coordinating travel, preparing reports, supporting select events and
assisting with property and asset management tasks. The ideal candidate
will have experience supporting real estate or property management
offices and/or experience in higher education. The ideal candidate will
also have exceptional communication and organizational skills, the
ability to solve problems independently, and handle multiple tasks
simultaneously.
Responsibilities
- Manages executive and team calendars and schedules, including
scheduling appointments, meetings, and travel arrangements.
- Handles all department administrative tasks such as managing expense
reports, ordering supplies, renewing equipment licenses, processing
of department vendor invoices.
- Coordinates and plans events and meetings.
- Develops good working relationships with administrative staff
supporting other executives, staff, and external partners.
- Triages emails and telephone calls for action. Resolves mostly
routine and some complex inquiries.
- Serves as an administrative liaison to third-party property
management and parking firms, including processing UChicago staff
parking applications and payroll deductions, coordinating
identification card/building access, and maintaining shared
conference room audio visual equipment.
- Supports select events for CREO and Polsky leadership as needed to
supplement existing event management staff.
- Coordinates aggregation of biw ekly reports from leadership team to
submit to central administration.
- Prepare special reports and summaries, assists in managing daily
operation of the office, and may assist in developing administrative
goals and policies. Maintains the leader's calendar, exercising
considerable discretion and judgment as to priorities and effective
use of the leader's time.
- Coordinates special projects as directed by the leader. Prepares
write ups for recommendations for operational and administrative
problems. May manage a portion of the leader's budget, monitoring
and reconciling accounts. Prepares financial and/or administrative
reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
---
Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Education:
- College or university degree in business administration or related
field.
Experien
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12295908 Department
SING Polsky Operations - Administration
About the Department
The Polsky Center brings the power of ideas in the laboratory,
classroom, and community to the world. The Polsky Center houses the
University of Chicago's technology transfer unit, which manages all
University-based intellectual property originating from faculty research
and discoveries that can be licensed to industry partners and investors.
In addition, through education, resources, and programs, the Polsky
Center commercializes discoveries, partners with companies, and attracts
venture capital.
The Polsky Center runs a top-ranked business accelerator, the Edward L.
Kaplan, '71, New Venture Challenge; operates a 34,000 square-foot,
multi-disciplinary co-working space called the Polsky Exchange; and
manages the George Shultz Innovation Fund that invests in early-stage
ventures. The University of Chicago's CREO Department is a unit within
the Office of Civic Engagement with a dual reporting line to the Finance
and Administration Division that engages in a wide array of real estate
services, including asset acquisition, asset disposition, development,
asset management, lease negotiation, lease administration, and
construction. The CREO team includes seven staff members and a
third-party property management team.
Job Summary
This position provides confidential and high-level office and location
support activities by acting as a lead and coordinating the work of
others. Identifies, enhances, and applies specific processes and
procedures to maximize the efficiencies of the University to which the
support is being provided. May ensure the correct functioning of
facilities, office and/or business support services.
Commercial Real Estate Operations (CREO) and the Polsky Center for
Entrepreneurship and Innovation are co-located In Harper Court, located
at 5235 S Harper Court. The two teams are seeking an organized and
proactive Executive Assistant with a dual reporting role to the
Associate Vice President of Commercial Real Estate and the Managing
Director of the Polsky Center for Entrepreneurship and Innovation. The
successful candidate will provide a wide range of administrative and
executive support, including managing executive and team calendars,
coordinating travel, preparing reports, supporting select events and
assisting with property and asset management tasks. The ideal candidate
will have experience supporting real estate or property management
offices and/or experience in higher education. The ideal candidate will
also have exceptional communication and organizational skills, the
ability to solve problems independently, and handle multiple tasks
simultaneously.
Responsibilities
- Manages executive and team calendars and schedules, including
scheduling appointments, meetings, and travel arrangements.
- Handles all department administrative tasks such as managing expense
reports, ordering supplies, renewing equipment licenses, processing
of department vendor invoices.
- Coordinates and plans events and meetings.
- Develops good working relationships with administrative staff
supporting other executives, staff, and external partners.
- Triages emails and telephone calls for action. Resolves mostly
routine and some complex inquiries.
- Serves as an administrative liaison to third-party property
management and parking firms, including processing UChicago staff
parking applications and payroll deductions, coordinating
identification card/building access, and maintaining shared
conference room audio visual equipment.
- Supports select events for CREO and Polsky leadership as needed to
supplement existing event management staff.
- Coordinates aggregation of biw ekly reports from leadership team to
submit to central administration.
- Prepare special reports and summaries, assists in managing daily
operation of the office, and may assist in developing administrative
goals and policies. Maintains the leader's calendar, exercising
considerable discretion and judgment as to priorities and effective
use of the leader's time.
- Coordinates special projects as directed by the leader. Prepares
write ups for recommendations for operational and administrative
problems. May manage a portion of the leader's budget, monitoring
and reconciling accounts. Prepares financial and/or administrative
reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
---
Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Education:
- College or university degree in business administration or related
field.
Experien
Source : Masco Corporation
