Executive Assistant - Better Talent

COMPANY OVERVIEW:

Ola Properties is a premier vacation rental and real estate management company located in Oahu, Hawaii. Specializing in luxury vacation rentals, long-term rental management, and real estate services, the company offers a wide range of high-end properties, including oceanfront villas, condos, and homes. Ola Properties is dedicated to providing exceptional service, ensuring guests and property owners have a seamless and enjoyable experience. With a deep connection to Hawaiian culture and the island lifestyle, they strive to create memorable stays and successful property management experiences, all while upholding the spirit of aloha. 

POSITION SUMMARY:

We seek a highly organized and proactive Executive Assistant to provide comprehensive support to our President. In this pivotal role, you will be responsible for managing tasks, to-do lists, and follow-ups to ensure our President’s day-to-day operations run smoothly. If you thrive in a fast-paced environment and enjoy keeping everything on track, we’d love to hear from you!

RESPONSIBILITIES:

• Serve as our President's primary point of contact, managing calendars, appointments, and travel arrangements. 
• Organize and prioritize daily tasks, ensuring our President stays on top of critical responsibilities. 
• Manage to-do lists, follow up on action items, and help the President stay focused on high-priority tasks. 
• Assist with coordinating meetings, preparing agendas, and taking minutes as needed. 
• Maintaining effective communication and liaison with our President, team members, clients, and external partners. 
• Support special projects and ensure timely execution of initiatives.
• Handle confidential information with a high level of discretion and professionalism.

QUALIFICATIONS:

• 2+ years of experience as an Executive Assistant or in a similar role supporting senior leadership. 
• Strong organizational skills with the ability to manage multiple priorities and deadlines. 
• Excellent written and verbal communication skills. 
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and project management tools. 
• A self-starter with a proactive mindset and the ability to anticipate the President’s needs. 
• Strong attention to detail and the ability to handle sensitive information with confidentiality. 

COMPENSATION & BENEFITS:

Annual Salary: $50,000 - $60,000 

Benefits & Perks: 

• Paid time off, such as PTO, sick days, and vacation days 
• Health insurance 
• Life insurance 
• Dental insurance 
• Vision insurance 
• Retirement benefits or accounts 
• Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs
• Telecommuting options 

Schedule 

• Monday - Friday (8 am - 4 pm)