Executive Assistant - Office of the Director of National Intelligence

Summary The National Counterterrorism Center (NCTC) leads the nation's effort to protect the United States from terrorism by integrating, analyzing and sharing information to drive whole-of-government action and achieve our national CT objectives. Responsibilities We encourage you to read the entire announcement prior to submitting your application. This post is for viewing purposes only. Perform a comprehensive range of direct executive office support for the NCTC, Directorate of Strategic Operational Planning senior executive staff members, assisting and relieving the manager by addressing a variety of complex office support functions. Manage calendar appointments and evaluate email and correspondence to determine action items and coordinate responses within established deadlines. Review information from staff meetings and weekly tasking messages, determine those that require action, and develop and maintain a system to generate reminders for completion deadlines. Execute and monitor internal and external taskings, ensuring collaboration and coordination on responses; prepare for meetings, briefings, and special events; schedule meetings; prepare read ahead materials; and maintain records of proceedings as required. Anticipate and research complex topics for the manager, prepare detailed background materials and highlight key issues. Evaluate, monitor, and facilitate the dissemination of sensitive information and documentation and alert leadership regarding issues that impact the office. Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to NCTC. Manage workflow of issues by continuously adapting schedules based on accurate assessments of criticality, sensitivity, and confidentiality. Resolve complex administrative problems by rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources. Prepare for and coordinate senior-level visits and high-level meetings and events, ensuring arrangements for security clearances, VIP parking, and building accesses and researching and preparing background information on attendees and developing meeting agendas. Requirements Conditions of Employment Must be a current permanent ODNI employee. OR Must be a current permanent Federal employee. Must have supervisory approval to apply to the Joint Duty Assignment. Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity* The program does not apply to members of the Military service or contractors. Qualifications Mandatory Requirements: Thorough knowledge of either the ODNI, Intelligence Community (IC), Congress, or the overall national security apparatus as well as IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities. Thorough knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval. Thorough knowledge and skill in English grammar, spelling, punctuation and proofreading as well as oral and written communication skills sufficient to compose and deliver responses to customers. Thorough knowledge of office management and administrative functions involving logistics, facilities, security systems. Thorough knowledge of organizational protocol policies and procedures. Interpersonal, organizational, and problem-solving skills, including the ability to develop working relationships and networks with internal and external managers and staff. Ability to manage competing priorities while maintaining a high level of attention to detail; ability to work effectively with NCTC's leaders in an active and demanding organization. Must have an active TS/SCI clearance. Must have a Bachelor's Degree or at least 3 years of relevant experience. Education Bachelor's Degree. Additional Information Job Interview Travel: Candidates from outside the Washington, D.C. area may be selected for a telephone, teleconference, or in-person interview. Salary Determination: A current Federal Government employee, selected for a detail, will be assigned to the position at their current grade and salary. Other Information REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. IF YOU NEED A REASONABLE ACCOMMODATION for any part of the application and hiring process, please notify the Reasonable Accommodation Office Representative by classified email at DNI_Diversity_WMA@cia.ic.gov, by unclassified email at DNI_DRA@dni.gov, by telephone at 703-275-3900 or by FAX at 703-275-1217. Your request for reasonable accommodation will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY. The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.