Executive Assistant - Hollywood Feed

Hollywood Feed was established in the 1950s, in Memphis, TN, as a pet supply store with friendly and knowledgeable service. More than half a century later, our love for pets is who we are today. Our associates are family and the face of each location. We care about each other, our pets, and our customers. Come and experience the passion and drive that makes Hollywood Feed what it is today.

Job Summary:

The role of an Executive Assistant is to provide comprehensive administrative support, assist in managing cross-functional projects, collaborate with all areas of the Company and foster positive relationships within the organization and directly support the Chief Executive Officer and executive team. In this role you will handle scheduling, meetings, travel arrangements, and research, while also initiating individually and/or as part of a team processes and managing information. This role encompasses a broad range of administrative and support tasks, with the individual as part of a team or independently initiating and implementing processes to manage projects, information, and people.

Key Responsibilities:

Administrative Support

• Manage the executives’ schedule, prioritize appointments, and coordinate meetings and events.
• Prepare meeting agendas, materials, and presentations, ensuring accuracy and completeness.
• Handle correspondence, phone calls, and emails on behalf of the executives, responding or redirecting as appropriate.
• Arrange complex travel itineraries, accommodations, and transportation arrangements.
• Conduct research, gather information, and prepare summaries, reports, and presentations for the executives.

   Project Coordination

• Independently or as part of a cross-functional team initiate and implement processes to manage projects, information, and people.
• Coordinate project activities, resources, and stakeholders to ensure timely completion of deliverables.
• Develop project plans, timelines, and milestones, monitoring progress and addressing issues as they arise.
• Prepare regular status updates, reports, and presentations for stakeholders to provide visibility into project performance.

  Relationship Management

• Develop positive and strategic relationships at all levels of the organization.
• Use discretion, judgment, and knowledge of the organization to facilitate the executives’ activities and maintain confidentiality.
• Direct and deploy support staff or other resources as needed to support the executives’ priorities and initiatives.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Discretion, judgment, and ability to maintain confidentiality.
  

Requirements Skills & Qualifications:

• Excellent verbal and written communication skills.
• Excellent interpersonal and negotiation skills.
• Excellent knowledge of Microsoft Office Suite, especially strong excel skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization and employees.
• Ability to prioritize tasks and to delegate them when appropriate.

Education:

• High School Diploma or equivalent.  Bachelor's degree preferred.
• At least five years of relevant experience in administrative support and project coordination.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times.

The above is designed to describe the general nature and scope of the job and is not an exhaustive listing of all duties, expectations or tasks and should not be taken as such.

Hollywood Feed is an Equal Opportunity Workplace. All qualified applicants will receive consideration for  employment without regard to race, color, religion, sex, sexual orientation, gender identity, national  origin, disability, or protected veteran status.