EXECUTIVE ASSISTANT - Worlds Away, LLC

Industry: Designer furniture, accessory, and lighting for high end wholesale company engaged in design and distribution.

We are seeking a unique Executive Assistant to join our team!
You will provide customer service and high-level administrative support to our Owners.

Responsibilities:

  • Manages the Executive’s calendar using Microsoft Outlook. Scheduling and organizing
     meetings for up to ten internal staff and various external partners; weekly and monthly.
  • Coordinates all aspects of travel for Executives and various staff including air and
     ground transportation, hotel reservations, dining arrangements, and detailed itinerary
     preparation.
  • Acts as the first point of contact for clients, executives, and external partners. Ensures a
     professional and welcoming environment by greeting them upon entry.
  • Promptly answer and respond to phone calls and email messages.
  • Learn inventory system to assist our team in providing excellent customer assistance.
  • Clerical tasks include mailing out samples, filing, and maintaining organized supply
     cabinets.
  • Run Occasional Errands
  • Must be comfortable with on-site dogs .
  • Accountable to a full-time on-site position. Hours are 8:00 AM to 5:00 PM,
    Monday - Friday.
  • Knowledge of NetSuite a plus

 Qualifications:

  • Associates Level education or equivalent experience
  • Two (2) years previous experience as an administrative assistant or related field
  • Excellent written and verbal communication skills.
  • Proficient intermediate skills in Microsoft Office (Word, OUTLOOK, Excel)
  • Time management skills, with the ability to prioritize tasks and multitask effectively.
  • Strong attention to detail, accuracy, and tracking
  • Ability to maintain confidentiality and manage sensitive information with discretion.
  • Knowledge in Personal Identifiable Information (PII)
  • Adaptability in a fast-paced atmosphere
 

Benefits:

  • Vacation & PTO options plus Holidays.
  • Healthcare options – medical, dental, vision, and more
  • 401K Plan
 

Compensation appropriate to experience.