Executive Assistant - Western Digital

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands. 

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data. 

We are seeking a seasoned Executive Assistant to partner the Senior Vice President, Legal and CLO Designate for Western Digital’s Flash spinoff company. In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality understanding the priorities of the CLO while balancing relationships across the various functional and business teams, including Global Operations, Finance, Sales, Corporate Marketing, and Human Resources. You will partner closely with the CLO’s Chief of Staff to provide administrative support for activities of the company’s Board of Directors and its committees. You will become a core member of Western Digital’s c-suite administrative team having an influential leadership role with the administrative support teams within the Legal organization and across the company.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Calendar Management: Own the CLO’s calendar; coordinate across C-suite executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
• Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties.
• Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
• Board Administration: Assist in the scheduling and planning of meetings of the company’s Board of Directors and its committees. Liaise with Board members and their administrative staff on scheduling and meeting logistics.
• Tool Management: Manage expense reports and PO’s, and become a tool champion of WD’s internal tools. Coordinate with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.

REQUIRED:

• 4+ years’ experience supporting at the senior management level (SVP+) in a public company, preferably for a legal or finance executive in high tech.
• Experience working with board members and board committees.
• Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
• Daily presence (Monday-Thursday) in office.

SKILLS:

• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize and manage complex issues.
• Excellent written and oral communication skills.
• Highly organized, resourceful, and detail-oriented.
• Excellent time management skills.
• Collaborative style, team player.
• Demonstrates leadership.
• Passionate, kind, inclusive, and ethically minded.

PREFERRED:

• California notary public is preferred.

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the “Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here: Pay Transparency Nondiscrimination Provision (dol.gov)

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be 01/09/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

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Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting.  We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York.  This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws.  You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance.  Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.