Executive Assistant, NBC Sports Next - NBCUniversal

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NBC Sports Next is where sports and technology intersect. We’re fueled by our mission to innovate, create larger-than-life events and connect with sports fans through technology. We’re a subdivision of NBC Sports and home to leading technology platforms and digital applications for Youth & Recreational Sports; Golf; and Emerging Media.  

At NBC Sports Next, we equip more than 30MM players, coaches, athletes, sports administrators and fans in 40 countries with more than 25 sports solution products, including SportsEngine, the largest youth sports club, league and team management platform; SportsEngine Play, the first ever streaming service for youth and amateur sports, GolfNow, the leading online tee time marketplace and provider of golf course operations technology; and GolfPass the ultimate golf membership that connects golfers to exclusive content, tee time credits, instructional content and more.  

Over the past twenty years, Fandango has built a network of direct-to-consumer digital brands, where 50 million+ fans unite to celebrate their love for movies, TV and streaming.  We take pride in serving fans throughout their entertainment journey from content discovery to theatrical moviegoing to watching at home. Our portfolio includes leading online movie ticketer, Fandango, which tickets for more than 31,000 U.S. movie screens; world-renowned entertainment review site, Rotten Tomatoes; and Fandango at Home (previously known as Vudu), the on-demand streaming service offering the industry’s best selection of 4K UHD titles and more than 250,000 new release and catalogue movies and next day TV shows. 

The NBC Sports Next, Fandango, & Rotten Tomatoes team is seeking an Executive Assistant to support three SVP-level executives who span across various business units in the organization. This role will play a pivotal role in the team’s day-to-day organization and operations. We are looking for someone to join our team who is interested in a career in marketing, partnerships, and/or business strategy.  The ideal candidate for this position has stellar communication, organization, and time management skills to help three busy executives stay on track so they can manage the teams they oversee.  This position has visibility into the NBC Sports Next + Fandango leadership teams, so professionalism and an executive presence is essential to the role. 

Essential Duties:

• Proactively manages calendars and daily schedules for the executives across multiple time zones, including planning ahead for problems and being flexible to scheduling changes as they arise.  This role will also occasionally help the executives’ teams with critical scheduling if needed.   
• Manages travel arrangements and expenses in a timely manner, with attention to detail.   
• Prepare presentations and manage team trackers/reports that help the teams stay organized  
• Documenting notes and key next steps from key meetings, including coordinating follow up items as required with minimal supervision.   
• Coordinating meeting-related administrative needs for external partners and clients meetings, including catering, IT needs and beyond.   
• Managing special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team. 
• Establish and maintain positive relationships with internal and important external clients 
• Maintain proper recordkeeping and filing system for all work
• Manages other general administrative tasks as required.

• Bachelor’s Degree or equivalent in a related field  
• 2+ years experience in entertainment, agency, management consulting, marketing, business, strategy, media, digital, technology or a related role strongly preferred. 
• High degree of professionalism, confidentiality, and experience interfacing with Senior Level management.   
• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, Excel and Keynote 
• Knowledge of all basic office equipment required 
• Demonstrable EA and/or Studio work experience: a truly committed individual who has experience supporting managers with distinct personalities who work across multiple time zones (PST and EST in this instance).  
• Ability to work independently as a proactive, confident self-starter who can quickly identify problems and propose solutions without needing to be prompted to do so.   
• Must show a very solid sense of initiative, intuition, and self-awareness, and be able to follow through on assigned tasks with minimal supervision.   
• Expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties. 
• Ability to pay attention to multiple details and multiple tasks while minimizing errors 
• Highly resourceful team player with a positive attitude who is willing to go the extra mile for the success of the team. The teams this position supports have a “no ego” policy and expect this role to support that. 
• Excellent organization, time management skills, with the ability to multi-task and attention to detail are critical.  
• Able to stay calm in high stress, high pressure situations.   
• Ability to work from the Universal City, CA office at least 3 days per week 
• Willingness to work flexible hours when necessary. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

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