Executive Assistant - J. Morrissey

90% of the job is meeting scheduling - in person, zoom and teams. other time will be spent ordering lunches for meetings (rare), proofreading, etc.  ideally onsite full time, either 8-430 or 830-5.  must have experience with complex scheduling - for senior members. for example, this person will need to schedule meetings with other admin's, so patience is important. will meet with directors each week 1 on 1 to go over schedules for the week, etc. high volume experience.  

Biggest thing they need to have is experience managing complex calendars, scheduling meetings via zoom and teams and high volume experience. 

Manages multiple complex calendars for the senior directors. This position is responsible for the scheduling and coordination of high-volume meetings. Serves as point of contact and represents the mission and vision of YMA.

Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.