Executive Assistant - AECOM

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM/Tishman is seeking an Executive Assistant (EA) to support the executive leadership of Tishman.  This position will initially be project based in Mid-Town Manhattan, and future based at Tishman’s HQ at 100 Park Ave, NYC. 

The Executive Assistant to the COO’s will have the expertise, knowledge and ability to anticipate needs, offer proactive solutions, and think critically in a professional manner.  

Primary Job Responsibilities

• Assist multiple executives (COO) with calendar management.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Support time and task management, providing proactive solutions and guidance.
• Manage a variety of tasks that facilitate the assigned Leaders’ ability to effectively lead the organization including special projects, ELT related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements, and preparation of expense reports
• Work closely with assigned Leaders to ensure alignment of upcoming commitments and responsibilities
• Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required
• Support office events planning and communication to foster a positive, connected culture.
• Other projects/duties as assigned for the overall benefit of the organization as needed.
• Protect the confidentiality of information shared.

About Construction Management - AECOM Tishman

Since 1898, AECOM Tishman has managed the construction of some of the world’s most iconic buildings. We employ a diversified preconstruction and construction management staff of structural, mechanical, electrical, and civil engineers; architects; technology specialists; scheduling and cost control personnel; and construction estimators and accountants. We provide expert consultation and guidance in all phases of a building project, from master-planning, preconstruction options evaluation and decision-making, to design review, estimating, and scheduling, through procurement, construction and occupancy. AECOM Tishman’s staff manages all consultants and contractors on a project, representing client interests throughout the project cycle. In total, AECOM Tishman has built more than 900 million square feet – including the tallest building in the Western Hemisphere, One World Trade Center in New York.

Minimum Requirements:

• HSD/GED and 10 years of relevant experience OR AA/AS and 8 years of relevant experience or demonstrated equivalency of experience and/or education.
• Experience supporting executive management in construction, real estate or other fast paced, matrixed environments.

Preferred Requirements:

• Demonstrated proficiency in influence, diplomacy, and professional comportment.
• Strong experience in calendar management, scheduling and engaging with multiple entities.
• Time management skills.
• Prior experience in direct, daily engagement with leadership.
• The capacity to work autonomously, exercise sound judgment, and project unwavering confidence.
• Advanced proficiency in the Microsoft Office Suite.
• Ability to anticipate business needs, handle issues and ask the right questions before problems arise
• Adept at working in a highly demanding, dynamic and fast-paced environment
• Experience working with highly confidential/sensitive information
• Ability to manage complex tasks, independently.
• Experience with Workday, Navan and COUPA is helpful.

• Sponsorship for US work authorization is not available for this position, now or in the future
• Relocation assistance is not available for this position.
• This position is not hybrid nor remote.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.