Executive Assistant - Moody's

Skills and Competencies

• 7+ years related experience working in a corporate environment
• Demonstrates proven experience in coordinating communications and managing relationships with customers, vendors, visitors, and dignitaries ensuring seamless and professional interactions on behalf of the organization.
• Preferably possessing professional certifications relevant to the role (e.g. PACE, CAP, CAPM, PMP, etc) underscoring the capability to work efficiently with senior executives.
• Advanced working knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and SharePoint and knowledge of collaborative tools
• Excellent verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager
• Client oriented with strong attention to detail and organization skills: time management and ability to multi-task, shift priorities and work under pressure
• Ability to think outside the box and to anticipate issues/needs, uses judgement and work proactively to address them
• Collaborative, strong team player including the ability to interact comfortably and effectively with Senior Management
• Exceptional ability to build and maintain relationships across all levels of the organization.
• Good presentation skills
• High level of trust and demonstrated ability to work with highly sensitive, confidential data
• Willingness to work "non-standard" hours given the global nature of Moodys business

Responsibilities

This is an exciting opportunity to join the growing and dynamic Risk team at Moodys. As Executive Assistant to the Chief Risk Officer, this role has responsibility for supporting a senior executive at Moodys who is on a mission to grow and scale our Risk Management function. This role demands exceptional multitasking abilities, a firm grasp of the MS Office suite, and a proactive approach to leveraging new and emerging technologies to enhance efficiency and effectiveness. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility, and adaptability to meet the evolving needs of the Risk organization.

Administrative Excellence

• Provides executive level administrative support with a strong focus on calendar management, travel coordination and absorption of administrative tasks.
• Proactively anticipates needs and independently manages detailed tasks to streamline the managers workload.
• Handles sensitive information and resolve conflicts with a high level of confidentiality and discretion.
• Quickly acquires and applies comprehensive understanding of company operations, policies, and procedures relevant to the role, boosting efficiency and effectiveness.
• Other core duties and administrative support: engages with Risk leadership team; greets and screens visitors; screens telephone calls; coordinates and schedules meetings; handles all meeting logistics (including Town Halls, offsites, outings, etc); organizes hospitality or other events; tracks and coordinates expenses; handles basic administration of the budget for the function (including office supplies/technology management); documents meetings; general administrative follow-up on behalf of the executive; and oversees department space usage.
• Other duties or administrative projects as assigned.

Strategic Support and Decision-Making

• Partners with the Risks Leadership Team to facilitate strategic decision-making and aid in achieving key objectives.
• Participates in and supports diverse company initiatives, ensuring alignment with the executives vision and goals.

Technological Proficiency and Innovation

• Maintains and leverages advanced knowledge of Microsoft Office Suite and other collaborative tools
• Quickly adapts to new software and technologies to optimize operational efficiency and effectiveness.
• Employs new and emerging technologies to support the executives and the teams work.

Organizational and Problem-Solving Skills

• Demonstrates strong attention to detail and organizational skills with the ability to multitask and work under pressure.
• Collects and prepares information/presentation materials for high-level meetings or for use in discussions/meetings with executive staff and external parties.
• Uses problem-solving techniques within defined policies to obtain solutions
• Acts as a self-starter, capable of working independently or as a global team.

About the team

The Risk Team at Moodys is responsible for identifying, analyzing, evaluating and addressing potential risks that could adversely impact our operations, assets or reputation. The team not only seeks to mitigate identified risks but also to prioritize them based on their potential impact and likelihood, enabling organizations to allocate resources efficiently and maintain operational resilience. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the risk management function at Moodys helps to minimize losses, safeguard stakeholders' interests, and enhance decision-making processes.