Executive Assistant - Sunrise Systems Inc

Job Title: Senior Administrative Assistant
Location: 550 Madison Ave, New York, NY 10022
Duration: 3 months
Position Type: Hourly Basis on W2 only
 
NOTE:

• Job hours-Flexible – 8am to 4:30pm /40 hours is fine, it could also be Tuesday, Wednesday and Thursday if there was a candidate with limitations on hours but with great skills.
• Job schedule-4 days in the office one day WFH
• Interview process-WEBEX-discuss with Manager

 
Job description

• The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and executive support-related tasks for the Global Treasurer and overall Treasury department. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Responsibilities:

• Provide daily executive administrative support to Global Treasurer including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel
• Monitor Global Treasurer's email inbox to bring to the forefront emails, documents, etc. that require immediate attention and/or approval
• Coordinate and manage Global Treasurer's calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events
• On a weekly basis, report Global Treasurer's office/travel schedule to the Office of the CEO as part of the Direct Report Schedule (DRS)
• Management of department level events including scheduling and on occasion distributing agendas for each in advance
• Arrange US/international travel and process related travel and expense accounts. Provide Global Treasurer with the proper documents required for travel
• Coordination of the Client Earnings Discussions Calls with the Rating Agencies and the PA DOI in advance of the Client Earnings Conference Call
• Coordination, scheduling, and management of annual rating agency meetings
• Scheduling of "Quarterly Earnings Q&A for CFO” including providing the Global Treasurer's team with a schedule of due dates for the year, sending reminders, and compiling submissions
• Assist in preparing for Quarterly Risk & Finance Committee meetings including: preparing the schedule for meeting dates/locations and timeline for submissions, providing staff with documents required to complete slide deck, and submitting slide deck to Client Counsel for review and Bermuda for inclusion in Board Book
• Undertake special projects requiring a high degree of confidentiality and accuracy
• Communicate effectively with senior executives and their assistants as well as internal associates and external clients
• Maintain up-to-date Global Treasury department organization charts
• Liaise with Real Estate on office space and other related items
• Assist Global Treasury department to address the need for interns and liaise with HR
• Responsibility as the Emergency Floor Coordinator including attending meetings, distributing meeting notes to the Global Treasury Department, and ensuring the successful implementation of fire and shelter-in-place drills
• Ability to be accessible outside of business hours to address priority or emergency items as needed
• Support other senior finance executives when necessary

Qualifications:

• Bachelor's or equivalent education and experience required
• 5+ years Executive Administrative experience, preferably in a Finance environment
• Excellent written and oral communication skills
• Excellent interpersonal skills and ability to interact with all levels of personnel
• Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required
• Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines
• High degree of professionalism and a demonstrated ability to handle confidential information
• Demonstrated superior attention to detail and accuracy in process and results
• Displayed ability to take initiative and foresight to anticipate needs
• Strong time management, planning, organizational, and analytical skills
• Proven ability in planning, prioritizing, and organizing diverse workload

Contact:
Abdul Ajeej: abdul.a@sunrisesys.com | 732-272-0361 | URL: www.sunrisesys.com