Executive Assistant - TEKsystems

Description:

Job hours-Flexible - 8am to 4:30pm /40 hours is fine it could also be Tuesday Wednesday and Thursday if there was a candidate with limitations on hours but with great skills.

Job schedule-4 days in the office one day WFH

Job description:

The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and executive support-related tasks for the Global Treasurer and overall Treasury department. The ability to interact with staff at all levels in a fast-paced environment under pressure remaining flexible proactive resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills strong decision-making ability and attention to detail are equally important.

Responsibilities:

- Provide daily executive administrative support to Global Treasurer including answering phones drafting and responding to emails scheduling meetings managing the calendar and arranging travel

- Monitor Global Treasurer's email inbox to bring to the forefront emails documents etc. that require immediate attention and/or approval

- Coordinate and manage Global Treasurer's calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events

- On a weekly basis report Global Treasurers office/travel schedule to the Office of the CEO as part of the Direct Report Schedule DRS

- Management of department level events including scheduling and on occasion distributing agendas for each in advance

- Arrange US/international travel and process related travel and expense accounts. Provide Global Treasurer with the proper documents required for travel

- Coordination scheduling and management of annual rating agency meetings

- Scheduling of Quarterly Earnings QA for CFO including providing the Global Treasurers team with a schedule of due dates for the year sending reminders and compiling submissions

- Assist in preparing for Quarterly Risk Finance Committee meetings including: preparing the schedule for meeting dates/locations and timeline for submissions providing staff with documents

- Undertake special projects requiring a high degree of confidentiality and accuracy

- Communicate effectively with senior executives and their assistants as well as internal associates and external clients

- Maintain up-to-date Global Treasury department organization charts

- Liaise with Real Estate on office space and other related items

- Assist Global Treasury department to address the need for interns and liaise with HR

- Responsibility as the Emergency Floor Coordinator including attending meetings distributing meeting notes to the Global Treasury Department and ensuring the successful implementation of fire and shelter-in-place drills

- Ability to be accessible outside of business hours to address priority or emergency items as needed

- Support other senior finance executives when necessary

Qualifications:

- Bachelor's or equivalent education and experience required

- 5 years Executive Administrative experience preferably in a Finance environment

- Excellent written and oral communication skills

- Excellent interpersonal skills and ability to interact with all levels of personnel

- Advanced Knowledge of Microsoft Office Suite of products Excel PowerPoint Word Outlook required

- Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines

- High degree of professionalism and a demonstrated ability to handle confidential information

- Demonstrated superior attention to detail and accuracy in process and results

- Displayed ability to take initiative and foresight to anticipate needs

- Strong time management planning organizational and analytical skills

- Proven ability in planning prioritizing and organizing diverse workload

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.