Executive Assistant/Office Coordinator - Kendo Brands

Job Description

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world's largest luxury group. A play on the words "can do", Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.

Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:

• "Can Do" Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goals
• Advocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone's voice is heard. We listen with humility and act with courage.
• Storytelling: We tell authentic stories like no, one else. It's our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.
• Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.
• Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.

The salary range for this position is $80,000 - $100,000 per year based upon a San Francisco location. Offered salary is dependent upon experience and location. Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for a month in the summer and July and December wellness/shutdown weeks for applicable positions.

The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, KVD Beauty, Lip Lab, Ole Henriksen.

POSITION SUMMARY

The Office Coordinator position is a hybrid role responsible for overall front office activities. Additionally, this role provides Executive Assistant support to 3 Vice Presidents. The Office Coordinator is responsible for planning, directing and coordinating office services and related activities, including space planning, arranging internal office moves.

RESPONSIBILITIES

Office Coordinator

• Builds strong, effective relationships with Facilities, Building Management, Vendors and other internal partners to ensure smooth office operations including registering guests and visitors.
• Manage calendar and meeting room bookings.
• Supervises the maintenance and alteration of office areas and equipment, including space planning, arrangement and housekeeping of office facilities.
• Ship and pick up packages 2 x per day.
• Negotiates the purchase of office supplies, maintain office pantry and office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Participates as needed in special department projects.

Executive Assistant

• Handle confidential, urgent materials and information in a dynamic, fast-paced work environment.
• Manage, organize, coordinate and maintain executive's calendar, meetings, and travel arrangements.
• Build strong and effective partnerships with LVMH peers and key partners such as IT, facilities, and 3rd party vendors.
• Screen, monitor and process correspondence in the executives' absence to ensure timely action is taken; compose outgoing correspondence as appropriate.
• Organize data, produce and update reports and presentations.
• Maintain filing system and control department follow-up system.
• Coordinate and follow-up on projects as assigned.

REQUIREMENTS

• Minimum 5 years administrative experience in a fast-paced environment.
• Experience managing office activities, including facilities, space planning and managing supplies.
• Previous retail/wholesale industry experience helpful; passionate about the beauty industry.
• Ability to take initiative and act independently. Able to work interactively and proactively with executives at all levels in the organization.
• Able to handle sensitive and confidential information with discretion.
• Resourceful, logical and creative problem solver.
• Strong organizational skills, able to track multiple projects.
• High level of accuracy, able to detect inconsistencies and errors.
• Effective interpersonal skills, approachable and flexible.
• Excellent verbal and written communication skills.
• Computer skills - MS Office (Word, Excel, PowerPoint, Outlook) and generally tech-savvy / comfortable with software applications and database programs.
• Flexible with hours and in working overtime when required.