Executive Assistant/Office Manager - Rendevor Dialysis

Why Join Rendevor Dialysis?

Rendevor Dialysis is a family owned and operated dialysis company founded over 30 years ago on the principle that everyone is entitled to quality care provided by talented clinicians.

What’s In It For You?

We pride ourselves in providing a caring, positive culture for our employees and sharing the experience with our clients.

We offer an extremely generous package including:

• Competitive Salary
• Fantastic employee benefit package
• Employer contribution to H.S.A
• F.S.A tax savings benefits
• A 4% dollar for dollar company match to the 401k plan with immediate vesting
• A very generous PTO accrual program
• Tuition reimbursement program
• Employee referral bonus program
• Robust employee recognition and appreciation program
• Annual holiday gift bags for all employees
• Comprehensive Medical Benefits
• Vision
• Dental
• STD/LTD/Voluntary Life
• Accident, Critical Illness and Hospital Indemnity Plans
• Pet Insurance
• Discounted auto and home insurance
• Discounted legal services program
• Health & Wellness Program with gift card giveaways
• ...and much more.

What You’ll Do

The Executive Assistant / Office Administrator (EA/OA) provides high-level administrative support for leaders to ensure they can efficiently accomplish key tasks and company initiatives and facilitates the effective and efficient operations of the Austin office. The EA/OA screens all visitors and determines what level of support they need while offering polite, professional customer service. The EA/OA manages the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging transportation. The EA/OA may also train other administrative staff on company policies and best practices.

Minimum Qualifications:

Education and Experience:

• High school diploma or equivalent required; bachelor's degree preferred

• Minimum 4 years of prior experience as an Executive Assistant and/or Office Administrator

Required Skills and Competencies:

• Excellent digital organizational skills, time management skills, attention to detail, and proven ability to meet deadlines

• High proficiency with technology, including Microsoft Office Suite (Advanced MS 365 (Word, Excel, PowerPoint, OneNote, Teams, SharePoint, OneDrive)

• Excellent interpersonal and customer service skills

• Excellent verbal and written communication skills

• Strong organizational skills and ability to multitask

• Strong analytical, problem-solving, and decision-making techniques

• Proactivity and self-direction

• Ability to exercise tact, courtesy, and ethics when dealing with customers

Essential Duties and Responsibilities:

• Organize and maintain Executive calendar(s)

• Organize, update, and maintain cloud storage

• Gate keeper for executive’s communication

• Draft email messages

• Draft presentations

• Book travel and create itineraries

• May be asked to do the same for other executives on an as needed basis

• Organize a team

• Create project tasks/timeline

• Oversee and follow-up on task completion

• Maintain project timeline ownership

• Manage team meetings and events

• Facilitator of assigned meetings

• Create agendas

• Record meeting minutes

• Event planning

• Austin office team events and team building activities (virtual and/or in-person)

• Social hours / birthdays / holiday events

• Planning for group lunches and dinners (reservations for Exec team, groups, etc.)

• Promote employee recognition

• Coordinate volunteer activities

• Scan and store documents

• Review and approve expense report items

• In coordination with the Talent Team, scheduling interviews and preparing interviewing documents as required

• Assist with data aggregation and report generation as needed

• Office Administration Duties :

• Liaise with property management for office access/ Parking passes/gym waivers, etc.

• Manage office logistics for all new hires based in the Austin office

• Handle all incoming and outgoing mail and packages/deliveries

• Supply ordering

• Kitchen/groceries ordering and stocking

• Parking passes/badges

• Phone system oversight

• Office vendor oversight (cleaners, document shredders, etc.)

• Office calendar administration

• Work across multiple offices and cross functional groups to organize operations

• Receive all signature requests :

• Print

• Mark for signature

• Scan and send to requestor

• Store in cloud

• Receives and maintains Notary Public certification

• Maintains confidentiality of highly sensitive information

• Checks email daily and responds appropriately and timely; uses company-provided email for all work-related email communications

• Performs all other tasks as assigned

• Adheres to company policies and procedures

• Demonstrates regular and predictable attendance and punctuality

Travel:

May be asked to travel to various locations on occasion.

Supervision:

This position will report directly to the VP, Hospital Operations

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, phones, and photocopiers/scanners.

This is a hybrid role – generally we are in the office 9-5 M/W/F and work remotely on Tues/Thurs. Due to office maintenance, deliveries and other office needs, this person may be required to be in-office on some Tuesdays or Thursdays.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to sit, stand, walk, use hands to handle or feel, and reach with hands and arms. This position requires the ability to occasionally push, pull or lift supplies and products up to 50 pounds. Specific visual abilities required by this job include close vision and the ability to adjust focus.

Rendevor Dialysis is an Equal-Opportunity/Affirmative Action Employer.