Executive Assistant/Office Manager - Lynx Technology Partners
Charlotte, NC 28277
About the Job
This is an onsite/hybrid role. Requires the consultant to be onsite 2-3 days a week at the Uptown Charlotte location. Other days can be remote/from home. There is flexibility for onsite days, but the team will like them to be on site Wednesday for connection days and when leadership is in town.
In this onsite/hybrid Executive Assistant/Office Manager role you will provide administrative support services to clients' Senior Vice President Home & Auto Commercial and Integration Leader and senior leadership team members. You will also be responsible for maintaining the day-to-day operations of the Uptown Charlotte facility and ensuring resources and supplies are maintained. The ideal candidate must have strong organizational, communication skills, and demonstrate a proactive approach to problem-solving and thriving in a fast-paced environment.
Roles Summary/Purpose:
• Provide comprehensive administrative and logistical support to the SVP Home & Auto Commercial & Integration Leader and additional senior leadership team members.
• Independently handle administrative support duties and Uptown Charlotte site support
• Ensure the Leaders’ schedules progress smoothly, commitments and deadlines are met, and all meetings, reviews and conferences are organized effectively.
• Provide onsite supervision for day-to-day operations and ensure resources and supplies are adequate at the Uptown Charlotte site.
Responsibilities:
Proactively support the SVP Home & Auto Commercial & Integration Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members.
• Facility/office management: ensuring the office is well maintained by engaging facilities, equipment and supplies, coordinating repairs and maintenance services
• Interact with employees, clients, vendors and stakeholders in a professional and efficient manner.
• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email) and Concur for T&E.
• Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts)
• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
• Process invoices and ensure timely vendor payments
• Coordinate compilation of large power point presentations, providing revision and editing and supporting the ongoing agendas and time allocations for presenters
• Ensure documents are posted accurately and timely in preparation for meetings/conference calls
• Maintain calendar for staff and department activities. Assist in prioritization of items.
• Perform other duties and/or special projects as assigned
• Coordinate Business Events (i.e. onsite meetings, connection days for employees, conferences, business dinners, client meetings, offsite meetings, etc.); handle all logistical details including participant travel, meal/menu organization
Requirements
High School Diploma or GED.
• Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries
• Minimum of 2 years’ experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of Microsoft Office
• Minimum 1 year office/facility operations management. (overall facility maintenance/general support)
• Minimum of 2 years’ experience of utilizing advanced meeting tools, such as Teams, multi-person/multi-site Video Conferencing, Collaboration tools (e.g. Share Point), etc.
Desired Characteristics:
• Energetic professional that doesn’t mind wearing multiple hats
• Proactive approach: anticipate the Executive and office needs ahead of time when possible
• Experience handling a wide range of administrative and executive support related tasks
• Clear, concise and articulate communication skills (verbal & written)
• Efficient in prioritizing high volume of assignments
• Exceptional follow-up and follow through skills
• Detail-oriented and proven organizational skills
• Ability to multi-task, work well under pressure and prioritize responsibilities required
• Experience working in a non-structured, fast-paced, challenging and ever-changing work environment
• Strong interpersonal skills; able to interact with all levels of the organization
Benefits
Lynx offers a comprehensive benefits package, including health and welfare benefits, life insurance, retirement benefits, paid holidays, and remote working options.
Lynx Technology Partners is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We do not discriminate based on race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.
Join us at Lynx Technology Partners and be part of a dynamic team dedicated to defending against cyber threats and protecting our clients' digital assets.
Source : Lynx Technology Partners
