Executive Assistant/Office Manager at Beacon Hill Staffing Group, LLC
West Palm Beach, FL
About the Job
Private Equity firm located in West Palm Beach, Florida, is seeking to hire a Temporary to Permanent Executive Assistant/Office Manager. Reporting to the CEO's Executive Personal Assistant, this position will primarily take on business-related responsibilities for the CEO while also handling office management. This role will require 5 days on-site from 9/9:30am-5/5:30pm.
Responsibilities:
- Scheduling business meetings, calls, travel, and responding to emails on CEO's behalf
- Set up catering for meetings, make reservations for dinners and lunches with attendees
- Manage a ton of travel rescheduling including flights, car service, etc., manage expenses via Concur
- High level calendar management - keep an eye on double bookings, understand what takes priority over other items, etc.
- Office management - handle IT issues, update Excel files for new employees, checking mail and sorting it, ordering and putting away supplies
- Assist with company party and team building event planning
- Assist with on/off-boarding of new employees
- Assist CEO's EPA with ad-hoc personal assistance tasks as needed
Qualifications:
- 3+ years' experience as an Executive Assistant, preferably in Finance
- OK with sitting at reception 5 days/week
- Proficient with MS Office including Outlook, Word and Excel
- No task too big or small mentality, highly organized with strong communication skills
- Bubbly personality who is confident and willing to take on any task
Compensation/Benefits:
- Up to 110K + Discretionary bonus
- Fully paid benefits + 401K
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
110,000 - 110,000 /year
