Executive Assistant - GO-HR

At TechR2, we eradicate data on retired drives and IT devices. Our patented processes and compliance-obsessed team ensure our clients get and stay compliant with all data-security and environmental regulations. But being compliant is just a baseline. Our job is beyond compliance. Our objective is total data eradication. Our team is a critical part of reaching that objective.

We are currently looking for an Executive Assistant to support our senior leadership as needed. The ideal candidate will be an independent professional and responsible worker, with exceptional communication skills and meticulous attention to follow up details. This person will provide high-level administrative support to the CEO and other members of the Executive Management Team, including day-to-day tasks, document management, and contact with C-Suite Executive-Level clients. Knowledge of HUBSPOT is necessary.  Support in a Sales driven environment and compliance is helpful.

Objectives of this role:

• Support the CEO in all day-to-day tasks, professional and personal scheduling, and communications; provide support to the Executive Management Team, as requested.
• Management meeting minutes and follow up.
• Prioritize document management with the CAO to ensure ISO compliance and timely dissemination of key information within all departments Responsible for all corporate document management.
• Work with the CEO to provide professional, accurate and timely high-level responses to clients.
• To build this new role and create a unique footprint within our organization.

Essential Responsibilities:

• Prepare agendas and make other meeting arrangements for committee, board, and other meetings.
• Take detailed notes at all meetings as required, distribute, and provide follow-up on all open tasks.
• Correspond with existing and future clients by email and phone in a timely manner.
• Provide administrative and office support such as answering calls, composing emails, filing, and updating contacts.
• File and retrieve corporate documents, records, and reports; monitor, update, and manage all client documents and agreements.
• Assist the CEO in the preparation of presentations and follow-up of regularly scheduled reports.
• Maintain compliance with ISO certification requirements for documents management.
• Prepare and update sales materials in PowerPoint, Word, and Excel.
• Update posts on social media platforms like Facebook, LinkedIn, and on company blogs.
• Collaborate with cross-functional teams to draft project schedules and plans.
• Ensure that the corporate brand is consistently applied and accurately reflected on all communications.
• Other duties as reasonably requested.

Essential Skills/Experience: The successful candidate for this position will have, at minimum, the following skills, experience, and characteristics.

• Strong written and verbal skills required to produce regular internal and external communications.
• Five years or more experience as an executive assistant or comparable high-level administrative position.
• Two years or more of high-level competency with Microsoft 365 applications including Teams, PowerPoint, Excel, Word, and Outlook.
• Database and Sales CRM in Hubspot
• Familiarity with ISO certification requirements for documents management would be helpful.

Competencies: This role requires, at minimum, the following competencies:

• The ability to work independently and to prioritize workloads effectively.
• Excellent organizational skills and standards.
• Professionalism and strict confidentiality with all materials always.

Work Environment/Physical Demands:

• This role works within an office environment and is expected to regularly interact with our team on site in our Pataskala corporate office.
• Professionalism and discretion are required.
• The role requires you to answer a telephone, communicate with clients and other stakeholders, use a computer and various software applications, and competency on other standard office equipment.
• Please Note that TechR2 is a drug free environment and applicants will have to take a drug test as part of the hiring process.

Required Credentials, Education, and Certifications:

• Bachelor's degree (preferred) or experience commensurate with the position.
• Knowledge of Hubspot.

Compensation and Benefits:

• Medical, dental, vision, base life
• 401K plan
• Paid time off and paid holidays

Candidates must be legally authorized to work in the United States without sponsorship. This position is physically located in central Ohio and no relocation is offered.  PLEASE NOTE THAT WE ARE PARTNERING WITH GO-HR TO FILL THIS POSITION. ALL RESUMES AND A COVER LETTER OUTLINING YOUR COMPENSATION EXPECTATION MUST BE SUBMITTED AS DIRECTED ON THIS SITE. ANY INQUIRIES TO OUR OFFICE WILL BE REDIRECTED TO GO-HR.

TechR2 is an Equal Opportunity Employer and does not discriminate based on military or veteran status or any other legally protected classification. This is a non-smoking, drug-free environment. This job description is designed to be a good representation of the job requirements but is not a comprehensive listing of activities, duties or responsibilities required of the employee.