Executive Assistant - AM Pierce and Associates

Who We Are: AM Pierce & Associates and Applied Technologies Group (ATG), a wholly owned subsidiary of AM Pierce and Associates, is a woman-owned small business providing Engineering & Research, Cyber, C5ISR, Program & Acquisition Management services and solutions to a diverse government and industry client base. We are a stable and growing company who offers our employees a rich benefits package, supportive and flexible work environment, and the opportunity to work with experts in their field.

The Position: We are looking for a candidate who will be performing the role of an Executive Assistant.

Salary: The estimated salary range for this position is $75,000 - $120,000 annually, based upon an individual's level of experience, skillset, and education. The range that is given is an estimate and may vary based on contractual constraints. At AM Pierce & Associates, it is our goal to provide equitable compensation to all employees.

The Location: Patuxent River, MD

The Work Environment: On-Site.

Typical hours are 0800-1600, Monday - Friday (minor flexibility around those hours)

The Description:

The Executive Assistant will primarily support the Program Manager (PM) and Principal Deputy Program Manager (PDPM) with meetings, administrative duties, briefings, and open projects. The Executive Assistant will regularly interact with senior leadership within the PEO, external stakeholders, and various PMAs. The Executive Assistant is a high visibility position within the program office that is fast-paced and demands a high degree of professionalism, polish, and the ability to be the face of the organization. The Executive Assistant will be a member of the Operations Team and will support the daily activities of the Program Office. Responsibilities can include:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications
• Maintain and coordinate calendars and meetings for and on behalf of the PM and PDPM
  • High level of experience with scheduling and coordinating meetings
  • Ability to adapt and prioritize in a dynamic environment.
• Answer PM and PDPM phones in their absence or when either are unavailable.
• Defense Travel System
• Coordinating travel for the PM and PDPM, as well as other PMA team members (as a secondary resource)
• Program Office Documentation
  • Expertise with Navy correspondence and Document support (routing, distribution, retrieval, research)
  • Research instructions, directives, lessons learned, etc.
• Experience handling sensitive information Strategic Planning
  • Meeting Minutes/Action Items
  • Whiteboard sessions (strategies, plans)
  • Execute planning session ideas.
• Verify clearances and access within DISS and BASICS (Backup responsibility)
• Coordinate visit certifications requests, with various agencies for PM and PDPM
• High level of proficiency in Microsoft Programs to include Outlook and Word, and familiarity with EXCEL and PowerPoint.

Education & Experience:

• Active DoD Secret Clearance, required.
• Bachelor of Arts or Science degree in business or management discipline with at least ten (10) years of experience. At least four (4) years of experience in administration discipline.
• ALLOWABLE SUBSITIUTIONS:
  • Associate's Degree with additional four (4) years of experience.
  • High School Diploma/GED with additional six (6) years of related experience.
• NAVAIR experience
• Organizational skills
• Ability to multi-task
• Strong interpersonal skills
• Excellent written and verbal communications skills

Travel:

• On some occasions, the employee may be required to drive to offices or buildings near the work site. In rare occasions, travel may be required.

AM Pierce & Associates, as well as its subsidiaries, invests in its employees beyond just compensation. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. AM Pierce & Associates, as well as its subsidiaries, also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including:

• Medical, Dental and Vision Insurance
• Life and Accidental Death & Disability Coverage
• Traditional 401(k) and ROTH 401k Retirement Plans
• Discretionary Profit-Sharing Program
• Paid Time Off and Holidays
• Professional Development Opportunities
• Incentive Programs, Awards and Recognition
• Employee Assistance Program
• Will Preparation
• Identity Theft Protection & Legal Support
• Referral Program
• Voluntary Accident, Critical Illness, and Hospital Indemnity Coverage
• Pet Insurance
• Norton Life Lock
• HSA and FSA plans

The specific program and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, Full or Part-time status, and the applicability of collective bargaining agreements.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. AM Pierce & Associates, as well as its subsidiaries may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

AM Pierce & Associates, as well as its subsidiaries, complies with all Federal and State laws and regulations concerning Affirmative action and workplace equal opportunity. In further detail, AM Pierce & Associates, as well as its subsidiaries, does not discriminate in employment decisions (to include applicants and employees) based on race, color, religion, sex, genetic information, sexual orientation, gender identity, national origin, disability or protected veteran status. AM Pierce & Associates, as well as its subsidiaries, takes affirmative action to ensure that equal opportunity is provided in all aspects of employment. AM Pierce & Associates, as well as its subsidiaries, does not take adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or the pay of their co-workers.

If you require reasonable accommodations to apply for a position with AM Pierce & Associates, as well as its subsidiaries, through its online applicant system, please contact AM Pierce & Associates Human Resources Department at (240) 718-3800 or email us at hr@ampierce.com.

If your background meets the qualifications of the position, please submit your resume and salary requirements to careers@ampierce.com or apply online.

AM Pierce & Associates, as well as its subsidiaries, verifies employment eligibility through E-Verify.

This is a non-management position.