Executive Assistant - Sharing Excess
Philadelphia, PA 19153
About the Job
Role Description:
This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency, and partner engagement. This role requires keen attention to detail, high emotional intelligence (EQ), and the ability to remain agile in a busy startup environment. The assistant will also demonstrate integrity and sound decision-making skills while working autonomously. Key responsibilities include but are not limited to:
Key Responsibilities:
Assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, relationship management, and project management to enhance operational efficiency.
- Utilizing your experience to streamline and optimize processes while ensuring the organization of documents and important files with meticulous attention to detail.
- Working within a team environment to support the mission of Sharing Excess by providing administrative support, including document preparation, meeting coordination, and leading team meetings.
- Maintaining excellent communication with both internal and external stakeholders, ensuring clear and consistent messaging aligned with our goals. Take meeting minutes where necessary.
- Assisting with minor communication and marketing tasks, including but not limited to drafting social media posts, creating newsletter copy, and designing flyers in Canva.
- Demonstrating high emotional intelligence in interactions with colleagues and partners, fostering a collaborative and positive work environment.
- Remaining agile and adaptable in a fast-paced startup setting, effectively prioritizing tasks to meet evolving needs and deadlines.
- Displaying integrity and sound judgment in decision-making, particularly in autonomous situations.
Qualifications:
- Previous experience as an Executive Assistant
- Strong analytical skills
- Excellent communication skills with both internal and external stakeholders
- Excellent administrative skills
- Demonstrated ability to streamline and optimize processes
- Ability to work independently and in a team environment
- Exceptional attention to detail with strong multitasking and prioritization abilities
- High emotional intelligence and interpersonal skills
- Bachelor’s degree in Business Administration or related field is preferred
- Experience with logistics and nonprofit management is a plus
Compensation: This position is full time, available for Health Insurance Benefits after 90 days, Paid Time off and hybrid of in person and remote work. Compensation starts at $50k annually based on experience.
We look forward to welcoming a dedicated and detail-oriented Executive Assistant to our team, someone who shares our commitment to making a difference in the fight against food insecurity!
About Sharing Excess:
Sharing Excess is a Philadelphia-based nonprofit that rescues food and feeds communities. While over 40 million people in the US face food insecurity, nearly 40% of the nation's food supply is going to waste. By partnering with grocery stores, restaurants, wholesalers, and farmers, Sharing Excess has delivered over 50 million meals to a network of nonprofits, food banks, and community organizations. Our team embraces a fun, fast-paced, agile, and creative startup environment that is laser-focused on improving access to excess and making food a basic human right. If you're passionate about connecting with people, building innovative solutions, and want to make this world a better place, look no further than team SE.
Source : Sharing Excess
