Executive Assistant - Shriners Children's
Philadelphia, PA 19140
About the Job
Shriners Children’s is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience defines us as leaders in pediatric specialty care for our children and their families.
Shriners Children's is the premier pediatric burn, orthopaedic, spinal cord injury, cleft lip and palate, and pediatric subspecialties medical center. We have an opportunity for an Executive Assistant to join our team.
- Provide administrative support to the Director of Patient Care Services, Nurse Executive, Patient Care Services departments, Performance Improvement and Professional Development.
- Perform general office functions such as the receipt and routing of incoming phone calls, mail distribution, project tracking, task list management, presentation design, assembly and coordination, copying and management of records.
- Coordinate calendars by scheduling appointments and teleconferences. Maintain electronic record of contacts. Reserve room and audio/video equipment for meetings. Make travel arrangements. Prepare and process travel reimbursement expense forms. Track receipt of monies.
- Type, transcribe and develop correspondence, record and prepare meeting minutes, and prepare presentations and other projects as assigned.
- Maintain confidentiality handling employee records involving salary and performance appraisal information.
- Provide administrative support to all facets of the Patient Care Administration Department.
- Schedules and attends meetings as directed; notifies appropriate personnel and records accurate meeting minutes as assigned. Schedules, coordinates and maintains appointments, ensuring timely communication as appropriate.
- Complete other duties and responsibilities as assigned.
High School diploma required
Associates degree preferred
5 years of Executive Assistant experience required, hospital setting experience preferred