Executive Assistant Project Coordinator - Sterling Engineering
Chicago, IL
About the Job
Job Title: Executive Assistant Project Coordinator
Location: Chicago, IL
Hybrid: 2 days in the office
Location: Chicago, IL
Hybrid: 2 days in the office
Target Pay Rate: $80K-$100K plus 15% bonus
Travel Requirements: 10-15%
Travel Requirements: 10-15%
This role will report to the Chief HR Officer and coordinate workflows across the HR leadership team.
Responsibilities:
- Structure, organize, and coordinate workflows across the HR leadership team.
- Maintain the annual HR planning calendar and ensure timely updates, actions, and routines.
- Facilitate the onsite interview process at HQ.
- Coordinate local training logistics at HQ.
- Assist with university recruiting and internship program preparation.
- Maintain and track the HR budget.
- Support HR and employee connections between the facilities and the parent company.
- Develop, compile, and review reports, presentations, and employee communications.
- Partner with the office assistant to purchase and manage office supplies and equipment.
Skills/Qualifications Required:
- 5+ years of administrative support experience in a fast-paced environment.
- Bachelor’s degree in Business or a related field preferred, or a combination of education and relevant work experience required.
- Ability to manage a high volume of requests with organization and urgency, ensuring timely follow-up.
- Maintain a high level of confidentiality, professionalism, discretion, and judgment.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Strong organizational skills with the ability to prioritize workload and meet deadlines in a dynamic environment.
- Ability to work independently and in a team, using resources to remove obstacles and find solutions.
- Exercise good judgment, gather and organize data, and communicate effectively with involved parties.
- Proactive, anticipatory, and adaptable problem-solver.
- Flexibility to adapt to different work styles and priorities in a fast-paced, entrepreneurial environment.
Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.
Source : Sterling Engineering