Executive Assistant - Aptive Environmental

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

We are seeking a hard-working, innovative, detail-oriented, and creative team player to join our Aptive team as an Executive Assistant to the CTO. The Executive Assistant will be a right-hand person to the CTO, ensuring optimal productivity and effectiveness in a fast-paced, demanding environment. This individual must be an expert problem solver, capable of independent action, and highly skilled in project management. The position will require an adept communicator with exceptional interpersonal skills, capable of working well with seven direct reports and handling high-level, sensitive information with discretion.

Responsibilities include:

• Act as a point of contact between the CTO and internal/external parties

• Effectively manage and prioritize the CTOs schedule, emails, and tasks to maximize productivity

• Independently resolve complex issues delegated by the CTO

• Collaborate with seven direct reports to facilitate smooth workflow

• Develop and oversee the execution of offsite training programs and events for the development department

• Manage the CTOs expense reports, ensuring accuracy and timely submission

• Conduct research, prepare reports, and provide data-driven recommendations for projects and initiatives

• Execute ad hoc assignments as required

Qualifications:

• Bachelors Degree in Business Administration or related field; advanced degree a plus

• Minimum of 5 years of experience as an Executive Assistant, preferably in a technology-based environment

• Exceptional organizational and multitasking skills

• High proficiency in office software, including Google Suite and project management tools

• Excellent verbal and written communication skills

• Ability to think critically and act independently

• Exceptional problem-solving abilities

• Creative, energetic, passionate, loyal, smart, quick, and witty

• Strong interpersonal skills and emotional intelligence

• Discretion and confidentiality

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.