Executive Assistant at TORITO BRANDS LLC

Quincy, FL

About the Job

Position Overview:

The Administrative Assistant and HR Support role is a dual-function position responsible for providing administrative support to the office and assisting the Human Resources (HR) department. This position ensures the smooth and efficient operation of the office, handling administrative tasks and supporting HR activities to contribute to an organized, compliant, and productive workplace.

Administrative Support:

1. Office Management:

- Greet and assist visitors.

- Manage incoming and outgoing correspondence, including emails, calls, and mail.

- Maintain office supplies inventory by checking stock and ordering supplies.

- Coordinate office maintenance and repairs.

- Organize and schedule meetings, appointments, and travel arrangements.

2. Document Management:

- Prepare and edit correspondence and reports for receiving and quality department. Assist in the preparation of regularly scheduled reports.

- Maintain filing systems, both electronic and physical.

- Handle confidential information with discretion.

3. Support Functions:

- Assist in the preparation of regularly scheduled reports.

- Coordinate and prepare for company events and meetings.

- Perform data entry and database management.

HR Support:

1. Recruitment and Onboarding:

- Assist with posting job ads, screening resumes, and scheduling interviews.

- Coordinate onboarding processes for new hires, including preparing orientation materials and conducting initial paperwork.

2. Employee Records and Documentation:

- Maintain accurate and up-to-date employee records.

- Ensure compliance with legal requirements and company policies.

- Assist in the preparation of HR documents, such as employment contracts and termination letters.

3. Benefits and Payroll Support:

- Assist with benefits administration.

- Support payroll processing by gathering and verifying timekeeping information.

4. Employee Relations:

- Help organize employee engagement activities and recognition programs.

- Provide general support to employees regarding HR-related inquiries.

Qualifications:

- High school diploma or equivalent; associate's or bachelor's degree preferred.

- Proven experience as an administrative assistant, office manager, or in a similar role.

- Familiarity with HR processes and best practices.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Excellent organizational and time management skills.

- Strong written and verbal communication skills.

- High level of discretion and confidentiality.

- Ability to multitask and prioritize daily workload.

**Working Conditions:**

- Full-time position.

- Office environment with standard business hours.

- Some overtime may be required during peak periods.

Physical Requirements:

- Ability to sit for extended periods.

- Occasional lifting of office supplies and materials.

This job description outlines the primary duties and qualifications for the Administrative Assistant and HR Support role. The responsibilities and qualifications listed may change as business needs evolve.