Executive Assistant - Contecs Engineering Services GmbH

We're seeking a proactive and detail-oriented Executive Assistant to join a highly skilled startup team. The ideal candidate will have hands-on experience in a dynamic, fast-paced startup or similar environment. You will play a crucial role in ensuring the smooth operation of day-to-day activities and providing support to our team members. This role initially reports to the CEO, will support the executive leadership team, and is an excellent opportunity to gain exposure and grow within Business Operations.

Location:

This is a full-time, predominantly remote position ,with periodic in-person work events. Up to 10%-20% flexible travel to major conferences and events may be required.

Key Responsibilities:

Executive Support
Proactively anticipate needs and manage schedule, travel, and communications
Maintain files, records, and standard operating procedures
Prepare reports, correspondence, and presentations
Operations Coordination
Act as a point-of-contact for institutional knowledge, guiding, educating, and helping colleagues learn best practices, including for internal software tools
Collaborate with various departments to ensure smooth workflow and process optimization
Assist in managing special projects, ensuring timely delivery and quality
Administrative Duties & Events Coordination
Coordinate meetings such as interviews, team meetings, and webinars
Handle office management tasks such as ordering supplies
Coordinate interviews, team meetings, webinars, onboarding & offboarding
Coordinate domestic & international events, including sales site visits, conference travel, symposia, and internal and external events
Success Factors:

Bachelor's degree or higher
1 years of experience in a fast-paced environment
Strong interpersonal & communication skills
Excellent attention to detail and organizational abilities

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