Executive Assistant - Maximus

Be part of something great

Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people's lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.

An exciting opportunity has arisen for an exceptional and experienced Executive Assistant to support the Divisional President of the Maximus UK, based in Russell Square, London.

A key support role providing proactive and efficient professional administrative and support services to the UK Divisional President and UK HR & Support Services Director. To act as the point of contact among internal and external key stakeholders, managing information flow in a timely manner with accuracy to support the smooth and efficient running of Maximus UK.

• Management and co-ordination UK Divisional President and UK HR & Support Services Director electronic diaries/ schedules to utilise time to the best advantage. Including but not limited to management of e-mails and associate correspondences, prioritising requests and redirecting as required, personal appointments together with screening of internal and external calls with accurate relay of important messages.
• Arrangement of key business meetings and or events, including venue booking, travel arrangement and other key logistics for key stakeholders to ensure the smooth facilitation of such events.
• Attendance at senior leadership meetings collating meeting minutes and agreed actions. Management and prompt circulation of meeting documentation relative to areas of responsibility, including but not limited to minutes, agendas, collation of associated important documentation, tracking and coordination of agreed actions together with preparing well-presented and concise reports, PowerPoint presentations and other documentations as requested.
• Management of programme deadlines on behalf of UK Divisional President and UK HR & Support Services Director. Ensuring key programmes of work remain on track, reporting progress to UK Divisional President and UK HR & Support Services Director.
• Support UK Divisional President and UK HR & Support Services Director with travel/hotel arrangements. Prepare, process and track travel expenses together with submission of monthly expense reports.
• Liaise closely with the wider leadership team to identify highly sensitive, contentious and important matters ensuring that the UK Divisional President and UK HR & Support Services Director always remain briefed and up to date.Develop a network of key relationships both within and outside of Maximus to help facilitate the performance of the wider UK Leadership Team.
• Any other duty as required by the line manager commensurate with the nature, level and scope of the job.

Compensation and Benefits

• Hybrid Working (2 days WFH, 3 days head office based in Russell Square)
• 25 Days Annual Leave (exc. Bank Holidays) that increases with length after 5 years' service up to 27 days.
• Health Cash Plan
• Holiday Buy/Sell scheme that enables you to buy or sell five additional days.
• Life Insurance (3 x your basic pay)
• Pension (employee & employer contributions)
• Benefits platform with exclusive discounts and offers.

Qualifications & Experience

• Experience as an Executive Assistant at C-Level, providing support at a senior executive level in a complex environment.
• Extensive experience of email systems and diary management for multiple stakeholders.
• Experience of working with databases and collating large amounts of data.
• Strong IT skills, with advanced knowledge of MS Office suite and email management.
• GCSE level grades or equivalent including Maths and English as subjects.
• Desirable
• Significant proven experience as an Executive Assistant at C-Level, providing support at a senior executive level in a complex environment.
• Individual Competencies
• Excellent business acumen and ability to exercise tact, sound judgment and prioritisation.
• Ability to work unsupervised, exercise initiative and prioritise a busy and varied workload with competing priorities.
• Excellent organisational skills with strong attention to detail.
• Strong interpersonal skills; able to establish and maintain good working relationships at all levels, internally and externally.
• Excellent written and verbal communication skills.
• Discretion and utmost respect for confidentiality at all times.
• Enthusiasm to work collaboratively as part of a high-performing team.

EEO Statement

Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. YourGuaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.