Executive Assistant - Gallagher

Welcome to Gallagher – a global leader in insurance, risk management, and consulting services. With a growing team of more than 52,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it’s with our brokerage division, our benefits and HR consulting division, or our corporate team. Experience The Gallagher Way, a culture fueled by shared values and a collective passion for excellence. Join one of our dynamic teams, where you'll play a pivotal role in shaping Gallagher's future and unlocking unparalleled opportunities for both clients and yourself.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

We are seeking a highly organized and proactive Executive Assistant with a minimum of 5 years of experience to support our senior executives and coordinate compliance activities. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, as you will be handling sensitive and confidential information.

• Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for consideration and presentation by executives.
• Handle confidential information with discretion and maintain the highest level of confidentiality.
• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and prompt resolution of inquiries.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage and prioritize incoming emails, phone calls, and other communications.
• Assist in the preparation of executive reports, presentations, and other materials.
• Coordinate and manage special projects as assigned by executives.

Compliance Coordinator Responsibilities:

• Assist in the preparation and maintenance of compliance documentation and records.
• Monitor and track compliance deadlines and ensure timely submission of required documents.
• Support the compliance team in conducting internal audits and reviews to ensure adherence to company policies and regulatory requirements.
• Coordinate with various departments to gather necessary information for compliance reporting.
• Assist in the development and implementation of compliance training programs for employees.
• Stay updated on regulatory changes and communicate relevant information to the compliance team and senior executives.
• Help prepare compliance reports and presentations for internal and external stakeholders.
• Ensure that all compliance-related inquiries and issues are addressed promptly and accurately.

Required:

• High school diploma and 7 years related experience required.
• Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint.

Highly Preferred:

• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Experience in compliance support or a related field is a plus.

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. 

 Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.