Executive Assistant - HonorVet Technologies
Santa Clara, CA
About the Job
Title: Executive Assistant
Location: Santa Clara, CA (Hybrid)
Duration: 3 months - convert to FTE
Job ID: 33719488
Notes:
What you do in this role:
Must have non-negotiable items that a candidate must have to be successful in this role?
To be successful in this role you have:
Location: Santa Clara, CA (Hybrid)
Duration: 3 months - convert to FTE
Job ID: 33719488
Notes:
- Are you open to sourcing for remote candidates?
- No – Santa Clara located with flexible persona is preferred – meaning 2X week in office
- Does this position have the opportunity to extend beyond the initial contract or convert to FTE?
- Yes, motivated to move them to FTE if they are the right fit.
- Is there a specific laptop that needs to be used for this role (i.e. - Mac or Windows)? No.
What you do in this role:
- Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
- Draft and prepare routine and advanced correspondence including emails, presentations, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
- Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
- Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
- Identify issues within the organization and initiate or facilitate solutions.
- Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.
- Hiring Manager Notes:
Must have non-negotiable items that a candidate must have to be successful in this role?
- Good amount of EA Experience at the SVP level (Tech preferred).
- Tech experience is preferred but not a must.
To be successful in this role you have:
- 2+ (Flexible) of administrative assistant experience
- Proactive, one step ahead work ethic, attitude and approach
- Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
- Ability to drive schedules and agendas with deeper understanding of context
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- Superior communication skills with the ability to work across all levels, internally and with agencies
- Desire to grow and take on your own projects
- Positive and personable can-do attitude
- Proficient in Zoom, Microsoft Office suites
- Experience handling confidential material
Source : HonorVet Technologies