Executive Assistant - HonorVet Technologies

Title: Executive Assistant
Location: Santa Clara, CA (Hybrid)
Duration: 3 months –  convert to FTE
Job ID: 33719488
 
Notes:

• Are you open to sourcing for remote candidates?
• No – Santa Clara located with flexible persona is preferred – meaning 2X week in office
• Does this position have the opportunity to extend beyond the initial contract or convert to FTE?
• Yes, motivated to move them to FTE if they are the right fit.
• Is there a specific laptop that needs to be used for this role (i.e. – Mac or Windows)? No.

 
What you do in this role:

• Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.
• Hiring Manager Notes:

 
Must have non-negotiable items that a candidate must have to be successful in this role?

• Good amount of EA Experience at the SVP level (Tech preferred).
• Tech experience is preferred but not a must.

 
To be successful in this role you have:

• 2+ (Flexible) of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• Desire to grow and take on your own projects
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites
• Experience handling confidential material