Executive Assistant, Senior (Administrative and Technical Support) - Longeviti

Longeviti LLC is searching for a Senior Executive Assistant with an active Secret clearance to support a Federal customer in Quantico, VA. All candidates must have experience supporting a Federal agency.

The services described below represent a broad set of requirements and must not be interpreted as the only activities to be performed; the services rendered shall include general office support and other administrative support functions of a wide variety for varying directorates/programs within DCSA. Duties may include but are not limited to general office support, records and file management support, employee in/out processing support, office policy and procedure support, time and attendance reporting, personnel property management support, internal and external office support functions, communications and coordination support and other daily or recurring activities associated with the sound operation of the directorate.

Remote work is not authorized. Telework may be authorized.

DUTIES AND RESPONSIBILITIES:

• Support the planning and executing conference(s) or event(s), including but not limited to:
  • Ceremonies (Retirements, Promotions, Awards, etc.)
  • Office Training
  • Orientations
  • Off-site meetings
• Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff, DCSA on all matters relative to the coordination, integration, and synchronization, of staff actions, events, and activities personally affecting and involving the DCSA Immediate Office.
• Assist the Director, Deputy Director, and Chief of Staff in the execution of all matters pertaining to strategic visits and communication.
• Relieve the Director, Deputy Director, and Chief of Staff of detailed planning relating to a wide variety of complex communications issues and messaging initiatives.
• Develop, coordinate, manage, lead, and deliver multiple, critical, daily and weekly strategic activities and communications on behalf of the Director.
• Attend high-level internal and external meetings and briefings with, or for, the Director, Deputy Director, and Chief of Staff and takes notes, documents actions, follows up as required and monitors action through to completion.
• Independently create and brief messages/presentations to DCSA senior leadership, as well as to the total DCSA workforce (i.e., town halls).
• Develop plans and objectives for assigned projects. Initiate and conduct studies and analyses on projects, issues, and problem cases. As requested, take and/or coordinate with senior officials at headquarters and/or operational levels to assure that actions are in keeping with the Director’s philosophy and priorities.
• Identify areas needing emphasis and exercise executive guidance to ensure programs and initiatives accurately meet expectations.
• Review work products from DCSA organizational elements that respond to front office suspense dates, ensuring they contain complete information that is responsive to the incoming tasking.
• Attend DCSA and OSD meetings with the Director, Deputy Director, and Chief of Staff.
• Respond to, substantive inquiries from USD(I) and DUSD(I&S) staffers regarding DCSA Transformation Plan, DCSA Strategic Plan, complex program issues, Congressional inquiries and other important or urgent issues that would otherwise be addressed to the DCSA Director, Deputy Director, and Chief of Staff
• Manage numerous high priority special projects for the Director, Deputy Director, and Chief of Staff. These highly complex projects are of critical importance to DCSA and the leadership of the DoD.
• And numerous other activities that can be discussed with Longeviti’s hiring manager.

REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:

• 2-4 years of administrative work.
• Prior experience in an executive assistant capacity.
• Must be able to read, write, and speak English fluently
• Possess excellent and professional verbal and written communication skills and provide well-written, articulate responses to compliance issues.
• Be a US Citizen.
• Able to depict the information and knowledge that the government requests rolled up into higher levels of details for executive consumption as well as broken down into lower-level details for requirements owners’ understanding and use.
• Proficient in the use of Microsoft Office Products, including but not limited to Outlook, Teams, Word, Excel, Project, Access, etc. or the applicable software of record for the agency.
• Proficient in the use of Adobe Suite, including but not limited to Acrobat Design, Adobe, Photoshop, Adobe Illustrator, Adobe Acrobat, Adobe PageMaker, Adobe Premier, etc. or the applicable software of record for the agency.
• Proficient in the use of SharePoint, Service Now and/or other task management systems.

CERTIFICATIONS OR TRAINING REQUIRED:

• None specified

SECURITY CLEARANCE:

• Secret

EDUCATION:

• Bachelor's Degree

• Preferred or Desired Education - Bachelors or Masters focus on Business Administration

SAFETY and HEALTH
Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

BENEFITS
Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or their families. Longeviti also includes basic life insurance which includes AD&D plus short- and long-term disability for the employee. Employees may elect to enroll in our company’s 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary elections include legal coverage, supplemental accident, critical illness and hospital insurance plans, and commuter benefits.

ABOUT LONGEVITI
Longeviti, LLC is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.

We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount.

Longeviti, LLC is committed to hiring and retaining a diverse workforce. Longeviti is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.