Executive Assistant (Temporary) at Jobot
Houston, TX 77064
About the Job
Dynamic Executive Assistant Role in a Pioneering Healthcare Organization
This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $80,000 - $110,000 per year
A bit about us:
We are a leading healthcare company revolutionizing the pharmaceutical industry. Our commitment to quality, affordable medication has established us as the largest compounding pharmacy and FDA-registered outsourcing facility in the nation. Our unique approach integrates manufacturing, distribution, and quality control, underpinned by our core values: People, Quality, and Service. At our core, we’re about breaking new ground and pushing the boundaries of medication accessibility and affordability.
This is temporary role that can change into a W2 role within 90 days.
Apply today to learn more!
Why join us?
Job Details
Duties And Responsibilities:
Knowledge And Skills
Experience And Qualifications
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $80,000 - $110,000 per year
A bit about us:
We are a leading healthcare company revolutionizing the pharmaceutical industry. Our commitment to quality, affordable medication has established us as the largest compounding pharmacy and FDA-registered outsourcing facility in the nation. Our unique approach integrates manufacturing, distribution, and quality control, underpinned by our core values: People, Quality, and Service. At our core, we’re about breaking new ground and pushing the boundaries of medication accessibility and affordability.
This is temporary role that can change into a W2 role within 90 days.
Apply today to learn more!
Why join us?
- Growth Potential: Continuous opportunities for professional and personal development.
- Collaborative Culture: Work in a supportive environment where teamwork and innovation thrive.
- Impactful Work: Contribute to projects that make a tangible difference in patient lives.
- Recognition and Rewards: We celebrate your contributions and value your ideas.
- Comprehensive Benefits Package: Including health, vision, and dental insurance.
- Retirement Planning: 401k with company matching to secure your future.
- Work-Life Balance: Generous PTO, paid holidays, and volunteer time off.
Job Details
Duties And Responsibilities:
- Maintains confidential materials
- Assists the executive in the development of PowerPoint presentations, financial and special reports, agenda material, and papers for internal and external audiences
- Manages workflow, complex scheduling, booking domestic and international travel
- Handles meeting management including communication, scheduling, reporting, and budgeting of regularly scheduled training and meetings
- Plans and executes internal and external events
- Controls access to the executive and creates and maintains daily calendar, and exercising discretion in committing time and evaluating needs
- Keeps the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Organizes team communications and plans events, both internally and offsite
- Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
- Accurately records minutes from meetings and sets follow up meetings as necessary
- Supports ad hoc project requests, marketing and meeting material preparation, events, tracking and maintaining sensitive information, calendar management and drafting correspondence
- Provides project management support, including maintaining records and assisting in holding reports accountable for a variety of required tasks
- Performs other duties as requested
Knowledge And Skills
- Advanced knowledge of Microsoft Office Suite, Outlook, Teams, SharePoint and other business technologies
- Experience with project management tools such as Asana, Basecamp and Smartsheet
- Ability to manage complex calendars with rapidly shifting priorities
- Ability to take initiative and ownership with little oversight in sometimes ambiguous situations
- Experience conducting in-depth research and preparing findings
- Experience in project coordination and management and budget management
- Excellent written and verbal communication skills
- Ability to work independently while keeping multiple projects on track with competing priorities
- Willingness to work collaboratively with others
- Ability to prioritize work and meet deadlines
- Must be reliable, self-starter and results-driven
- Must possess problem solving and analytical skills
- Sensitivity to confidential documents and information
- Ability to multitask while maintaining a high degree of attention to detail and accuracy in a high-paced, dynamic environment
- Must be flexible and willing to work weekends, if needed
Experience And Qualifications
- 8+ years of Administrative Assistant experience with 5+ years directly supporting a C-Level executive
- Bachelor’s Degree preferred
- Notary public desired
- Experience in the healthcare and pharmacy industry preferred, but not required
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
80,000 - 110,000 /year
