Executive Assistant to Attorneys - Chad Jones Law
Midland, TX 79703
About the Job
About Chad Jones Law
Chad Jones Law isn't your traditional law firm. We're a force of change, propelling forward with purpose. Our office presents an exciting opportunity for employees to carve their path in a firm rewriting the rules. With a history of excellence, we're dedicated to fostering growth, innovation, and a supportive community. We're not a firm that's content with the status quo. We're architects of change and champions of growth. At Chad Jones Law, we believe in making a real difference in the lives of our clients and our community.
About the role:
Are you tired of mundane roles that offer no excitement or growth? At Chad Jones Law, we’re seeking more than just a new team member—we’re searching for SUPERSTARS who want to make a real impact in helping the clients we serve in the community. If your ideal day involves helping others, making organizational improvements, and growing, we want to meet you.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to four attorneys in a fast-paced legal environment. The ideal candidate will act as a gatekeeper, manage complex schedules, oversee email communications, and ensure effective time management. This role requires exceptional organizational skills, attention to detail, and the ability to prioritize tasks efficiently.
Key Responsibilities:
- Gatekeeper: Serve as the primary point of contact for internal and external communications, filtering and directing inquiries to the appropriate attorney or department.
- Schedule Management: Oversee and coordinate complex calendars, including scheduling meetings, court dates, and appointments. Ensure all time-sensitive tasks and deadlines are met.
- Email Review: Monitor and manage email correspondence for the attorneys, prioritizing messages, drafting responses, and ensuring timely follow-up on critical matters.
- Time Management: Assist in managing the attorneys' time by anticipating needs, preparing agendas, and providing reminders for meetings, deadlines, and key deliverables.
- Interaction Oversight: Act as a liaison between the attorneys and case managers, team members, and clients, ensuring clear communication and efficient collaboration.
- Document Preparation: Prepare, proofread, and edit legal documents, correspondence, and reports as needed.
- Travel Coordination: Arrange travel plans, accommodations, and itineraries for the attorneys as required.
- Meeting Coordination: Organize and prepare for meetings, including assembling materials, taking minutes, and following up on action items.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Project Support: Assist with special projects and other duties as assigned by the attorneys.
Qualifications:
- Proven experience as an executive assistant, preferably in a legal setting.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to manage multiple priorities in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Bachelor's degree or equivalent experience preferred.
PI251137439
Source : Chad Jones Law
