Executive Assistant to C-Suite / Administrative Projects - Northbound Search

A leading investment firm seeks an experienced and proactive Executive Assistant to support a c-level executive and assist with administrative projects for back office teams. The firm prides themselves on having a fantastic and collaborative culture. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Only qualified candidates will be considered. Qualified candidates will have 10-15 years of experience supporting c-suite and additional teams coming out of asset management. 

Key Responsibilities:

• Manage and organize the executive’s calendar, scheduling meetings and appointments while prioritizing conflicting needs.
• Prepare and edit correspondence, reports, and presentations.
  
• Assist back office teams with administrative projects, including document preparation, data entry, and report generation.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for the executive and other team members.
• Support the planning and execution of company meetings, events, and conferences.
• Maintain organized files and records, ensuring easy access to information.

Qualifications:

• Bachelor’s degree required. 
• 10+ years of experience as an executive assistant in a similar capacity, within the asset management industry. 
• Excellent knowledge of Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and urgent deadlines.
• Exceptional organizational skills and attention to detail.

What We Offer:

• $140,000 - 170,000 compensation range 
• 100% of medical, dental, and vision paid for by the firm
• 401K match
• Discretionary profit sharing
• Opportunities for professional development and career advancement.
• A dynamic and inclusive work environment.