Executive Assistant to CEO - Topaz HR Advisory

Job Title: Executive Assistant to CEO 
Reports To: CEO 
Location: Ridgefield, NJ
Salary Range: $60,000 - $65,000 per year 
Hours: Monday-Thursday 9:00 AM - 5:30 PM, Friday 9:00 AM - 1:00 PM 
Start Date: ASAP, with flexibility to find the ideal candidate 

Position Overview 

We are seeking an experienced and highly adaptable Executive Assistant to support the CEO in a critical, high-priority role. This position requires someone proactive, organized, and tech-savvy, capable of managing a dynamic workload with efficiency. The Executive Assistant will oversee communication, calendar management, and a range of personal and financial tasks to ensure seamless daily operations. 

Key Responsibilities 

• Filter and prioritize calls and emails, serving as the primary point of contact for incoming communications to the CEO. 

• Manage and coordinate the CEO’s calendar, scheduling meetings, resolving conflicts, and adapting to last-minute changes as needed. 

• Assist with personal and financial tasks, including reconciling bank accounts, processing bank transfers, tracking bills, and managing expense reports. 

• Prepare and edit correspondence, reports, presentations, and other documents for the CEO. 

• Handle confidential and sensitive information with discretion and professionalism. 

• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation as required. 

• Track and manage various projects and tasks, ensuring timely completion and providing status updates to the CEO. 

• Utilize AI tools and technology to streamline tasks and improve efficiency. 

Requirements 

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives. 

• Proactive and highly organized, with the ability to prioritize and manage multiple tasks effectively. 

• Intelligent, resilient, and assertive, with the ability to handle a fast-paced, constantly changing workload. 

• Tech-savvy and comfortable leveraging AI tools to enhance productivity. 

• Extremely detail-oriented, diligent, and dependable. 

• Strong communication skills and a professional demeanor. 

• Ability to maintain confidentiality and handle sensitive information responsibly. 

This role offers a competitive salary and the opportunity to work closely with executive leadership. If you’re a proactive, tech-savvy professional ready to thrive in a dynamic environment, we encourage you to apply. 

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