Executive Assistant to CFO and COO at C-Suite Assistants

Our client, a leading global infrastructure company that delivers high-quality projects across various sectors is looking for an Executive Assistant to support the CFO and COO with their administrative needs. The ideal candidate has experience working in a fast-paced environment, is very detail-oriented and organized as well as has experience working with Board of Directors. This is a very exciting opportunity for someone who describes themselves as warm, engaging and a true problem solver that enjoys keeping everything for key executives on track. This is 5 days in their beautiful offices in Coral Gables.

About the Job:

¨Support the CFO and COO with all day-to-day matters including managing ever- changing calendars, prioritizing meetings and understanding the ramifications when making changes to the calendar

¨Prioritize emails and craft responses on their behalf

¨Organize and manage domestic and international travel arrangements with detailed itineraries

¨Be a key liaison to the Board of Directors and executive team

¨Prepare for and manage the Board of Directors meetings from start to finish including collateral materials, agendas, catering and the like

¨Prepare executives for internal meetings including research and compiling reports and presentations; Coordinate projects and meeting with the CEO’s Executive Assistant working as a team

¨Plan company events and dinners

¨Expense reporting

¨Ad hoc projects

¨Off hour availability via cell within reason

¨Salary plus Discretionary Bonus; Comprehensive Health Benefits, 401K Match

About You:

¨A minimum of 5 years of experience as an Executive Assistant supporting 1 or more C-Suite Executives

¨Bachelor’s Degree

¨Experience working with a Board of Directors planning meetings and acting as the liaison

¨Experience planning events

¨Very detail oriented with the ability to change gears quickly - a true multi-tasker

¨High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

¨Excellent Microsoft Office Suite skills

¨Excellent written and verbal communication skills

¨A warm engaging personality who is a team player