Executive Assistant to Chief Development Officer - CRISTA Ministries
Shoreline, WA
About the Job
This is a Full-Time position at CRISTA Ministries in Shoreline, WA.
Compensation: $32.00 - $35.00 per hour, depending on experience
Benefits: Competitive package including Medical, Dental, Vision, Health Savings Account, Flexible Spending Account, 403(b) matching, Life and Disability benefits, PTO, Holiday Pay, Parental Leave, up to 85% King’s school discount for dependent child(ren) (K-12)
COMPANY OVERVIEW
CRISTA Ministries (“CRISTA”) is a Christian church community that exists to exercise and express its Christian beliefs. At the core of our Christian church community is the belief that as Christians, we are part of the priesthood of all believers, set forth in I Peter 2. We believe this priesthood calling rests upon all Christians and is a foundational, spiritual practice of our CRISTA community. This priesthood calling evokes within us the response to view our work as our ministry. We believe that all representatives of our community are ministers of the gospel and play equally important roles in exercising, expressing and teaching our beliefs (I Corinthians 12: 17-23).
CRISTA exists to make known the love of Jesus Christ through demonstrated works of service and ministry. We use every method available so that the people of the world may hear the Gospel, accept Christ as their Savior, and grow in their faith. We are a united family of Biblical Ministries inspired by a shared vision to serve and impact the young through the elderly, all cultures and backgrounds, in our own backyard and around the world through excellence in our service and operations. By leading a healthy and sustainable organization, CRISTA empowers its ministries to serve the needs of the world and share the Gospel, making disciples. Our commitment is to glorify, honor and obey the Lord in all we do through a workforce of ministers: our staff and volunteers who are called, committed, and faithful Christians.
CRISTA leads five distinct ministries in alignment with our calling to draw people into a transforming relationship with Christ. From World Concern’s relief and development efforts around the globe; from CRISTA Media’s stations that broadcast uplifting messages and music through your radio dials to the fireside songs that bring joy to campers year-round at CRISTA Camps; from the young minds equipped with knowledge at King’s Schools to the seniors receiving exceptional care at CRISTA Senior Living. Whether traversing the globe or right in our backyard, the CRISTA family of ministries is empowered to meet the needs of those we serve with the Gospel of Jesus Christ.
CRISTA MINISTRIES MISSION & VISION STATEMENTS
- Mission Statement: CRISTA is a family of Ministries empowered to serve the needs of the World with the Gospel of Jesus Christ.
- Vision Statement: To transform lives with the Gospel of Jesus Christ through sustainable, Biblical Christian ministries.
CRISTA MINISTRIES CORE VALUES
- Christ-Centered: We approach our work by faith, prayerfully believing God will do the miraculous.
- Servanthood: We serve our world by meeting needs practically and spiritually.
- Uncompromising Integrity: We are honest, transparent, and trustworthy – reflecting Jesus in all we do.
- Holy Stewardship: We honor and maximize the potential of the resources, assets, and people God has entrusted to us.
- Excellence: We serve with excellence knowing that we represent God in our work, words, and actions.
- Unified Team: We are One CRISTA, united in the vision to transform lives with the Gospel of Jesus Christ.
POSITION SUMMARY
The Executive Assistant is responsible for providing excellent Christ-like and advanced administrative support to the Chief Development Officer (CDO) and the VP of Marketing for CRISTA. Coordinate logistics for international travel for staff and guests. Provide exceptional customer service to CRISTA staff and donors. Support staff by strategizing, planning and executing all levels of meetings and events for the organization. Assist and perform event planning and duties focused on major annual fundraising occasions, corporate and promotional affairs and third-party events. Collaborate with leaders and help with corporate and board meetings taking place on and off the main campus. Help plan and coordinate capital campaigns.
ESSENTIAL FUNCTIONS
(General overview and may not include all details of responsibilities)
DUTIES
Administrative Management:
- Support the CDO and VP of Marking by scheduling internal and external appointments and meetings.
- Review and manage various forms of communication (i.e., phone calls, e-mails, mail and visitors), answering general donor questions and providing excellent customer service. Plan and coordinate assigned communication activities.
- Manage and prepare the CDO Office budget.
- Stay up to date on ministry objectives, making sure others are connected and educated.
- Write, proofread and edit correspondence, documents and presentations as needed.
- Plan and execute team events.
- Approve vacation days within the system.
- Order office supplies and maintain inventory.
- Manage the RA goals for the annual plan and provide updated progress reports to CDO.
- Perform various fundraising and marketing projects to support the CDO and VP.
- Coordinate and manage capital campaign timeline and events with an external vendor and the CDO.
- Retrieve Purchasing card (P-card) statements, receipt processing and input into Works.
- Maintain confidentiality and trust by keeping all information confidential.
Meeting Coordinator:
- Research and prepare quality support materials for meetings and events and assist in preparing board reports and presentations.
- Facilitate technology set-up for Zoom/Teams meetings and conference calls.
- Coordinate campaign committee meetings including board members.
- Follow up on action items from RA leadership meetings.
Event and Capital Campaign Support:
- Support the Director of Events with tasks before major events such as creating and distributing event materials (i.e., programs, place cards, signage).
- Assist with event registration processes.
- Provide support and guidance to volunteers during events.
- Coordinate event set-up and tear-down.
- Coordinate meetings with donors for feasibility study and capital campaign
- Support CDO and SD of Donor Relations in budget, reports and meetings related to the capital campaign
- Coordinate the board subcommittee for the capital campaign
Artist and Donor Coordinator:
- Acquire assets to concerts, such as banners, table coverings, support materials, signup packets
- Coordinate contracts for artists.
- Organize and create requested donor reports.
- Coordinate payment for promoters and artists.
- Work collaboratively with supervisors, coworkers and donors.
- Perform other duties as assigned in a manner that reflects well on CRISTA Ministries and is consistent with CRISTA’s Mission Statement.
Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
ESSENTIAL QUALIFICATIONS
CHRIST CENTERED
- Belief that Jesus Christ is Lord and Savior
- Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g. daily spiritual rhythms of prayer, fellowship, Bible study, etc).
- Prayerfully seeks God’s will in their own lives and in their ministry at CRISTA.
- Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.
- Affirms, aligns with and supports CRISTA’s Statement of Faith and Christian Community Representative Statement (CCC).
- Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
- Demonstrates the values of a CRISTA leader.
EDUCATION
- Bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.
EXPERIENCE
- 3 - 5 years recent experience directly supporting executives.
SOFTWARE / EQUIPMENT KNOWLEDGE
- Proficiency with Microsoft Office Suite and proficiency with video conferencing tools.
OTHER CONSIDERATIONS
- Strong interpersonal and communication skills – both oral and written; keen judgment skills; high degree of professionalism
- A warm and engaging customer first attitude and demeanor
- Possess an articulate passion for CRISTA Ministries
- Able to manage multiple and changing priorities, while remaining goal oriented
- Able to keep and manage records in an orderly manner.
- Able to work collaboratively with supervisor, coworkers and donors.
- Self-directed and highly organized.
- Flexible and able to respond to unexpected circumstances.
- Keen problem-solving skills and ability to utilize creative thinking.
- Occasional evening meetings
PREFERRED QUALIFICATIONS
EDUCATION
- Bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent.
EXPERIENCE
- Knowledge of basic marketing or fundraising is a plus.
STATEMENT OF NONDISCRIMINTATION
CRISTA is a Christian, religious organization that lives out its faith-based mission through five ministries: CRISTA Camps, CRISTA Media, CRISTA Senior Living, King’s Schools, and World Concern. As permitted by Title VII of the Civil Rights Act of 1964, CRISTA reserves the right to prefer employees of a particular religion and to require its employees to hold certain religious beliefs, engage in certain religious observances, and engage in or refrain from engaging in certain behavior, based on CRISTA’s religious beliefs. CRISTA’s employees must agree with and support without reservation CRISTA’s Statement of Faith and must conduct themselves in accordance with the religious beliefs and practices that flow from that Statement of Faith and CRISTA’s Christian Community Policy.
Among those employees and employment applicants who agree with and support without reservation and abide by the Statement of Faith and CRISTA’s Christian Community Policy, CRISTA does not unlawfully discriminate on the basis of race, color, national origin, age, sex, disability, genetic information, or any other protected characteristic. Based on its religious beliefs, CRISTA values and respects the dignity of all persons and appreciates the diversity of God’s creation.
Source : CRISTA Ministries
