Executive Assistant to Healthcare Executive - Jennie Stuart Health

Job Summary:

Enhances executive's effectiveness by providing information management support; represents the executive to others.

Essential Functions:

Develops an understanding of and produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Develops relationships with executive's direct reports and communicates accurate information for executive.

Represents the executive by meeting with guests and customers in the executive's absence; speaking for the executive.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

Required Skills:Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Managment, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.

Minimum Education:High School Graduate. Two year degree in Office Administration or two years experience in healthcare related upper level secretarial position preferred.