Executive Assistant to the Chief Development Officer - Planned Parenthood Action Fund Inc

Planned Parenthood of the Pacific Southwest is one of the largest providers of sexual and reproductive healthcare in Southern California, operating 20 health centers throughout our three-county region. Check out our new video, "We are Planned Parenthood of the Pacific Southwest" for more information about our organization: https://bit.ly/WeArePPPSW.

Care. No Matter What.

As the Executive Assistant to the Chief Development Officer, you will be responsible for providing executive level support to the CDO including operational activities across multiple functional areas. This person will coordinate and collaborate on special projects that advance individual giving, institutional giving, development communications, and development operations.

Additionally, you will be responsible for administrative duties including but not limited to: planning/coordinating meetings, overseeing the CDO's schedule, assisting with communications, taking meeting minutes, and coordinating travel accommodations and logistics. The Executive Assistant will also work as a liaison for donors and prospects, helping to build cross-functional collaboration in support of a strong philanthropy culture within the Agency.

• Provide executive-level direct support to the CDO and Development Department, including scheduling meetings, managing travel plans, and serving as a liaison when needed.
• Maintain and coordinate the CDO's complex calendar by planning and scheduling meetings, conferences, teleconferences and resolving scheduling issues.
• Oversee multiple special projects in support of the CDO, Development Department, and for the agency in an effort to build a stronger culture of philanthropy.
• Help design, implement, and maintain procedures and processes in support of the CDO and Development Department’s activities.
• Facilitate and coordinate meetings to enhance communication, problem solving, project implementation and follow up with stakeholders ensuring that projects are on track. Maintain minutes of all proceedings and assist with providing related documentation.
• Assist CDO and Development Department leadership in carrying out the department’s goals.
• Provide administrative support to the Philanthropy Committee in partnership with the CDO and Director of Major Gifts.
• Coordinate, support, collaborate, and develop content for Development Director meetings and Development Department meetings.
• Serve as department representative in cross-functional agency activities and collaboration.
• Keep current on changes in the development and philanthropy environment and ensure adherence to today's best practices to best support the department and Agency goals.
• Collaborate with division directors to develop content for department meetings and trainings.
• Provide outstanding customer service to internal and external stakeholders while embracing a culture of diversity, fairness and respect for all persons.
• Prepare and process travel and business expense reports.

• Bachelor's degree or equivalent experience.
• 3+ years of demonstrated experience managing the operations and functions of executive-level staff and/or teams.
• Ability to communicate with tact and diplomacy.
• Ability to maintain confidentiality and discretion.
• High level of adaptability and flexibility.
• Ability to work independently and efficiently.

Job Type: Full-time, Full Benefits

Location: San Diego - considered onsite during training, hybrid once confident in role

We are the power of Planned Parenthood.

We are Planned Parenthood of the Pacific Southwest, one of the largest and most prominent affiliates of the most iconic health care organization in the world. We are recognized for the wide array of services we provide and the outstanding education we deliver.

We are a prominent and powerful team of health experts who work relentlessly to help our communities sustain their health and well-being. We adhere to the highest standards and protocols as we collaborate and care for people, without judgment.

100 years of advocating for our mission has secured our advancement, our future and our passion for practicing health care.

We are a team you can have fun with and a powerful movement you can be part of. Together we’ll take pride in shaping the future of sexual health and reproductive rights.

For those who feel that purpose is critical to their work, this is a gift.

In This Together.

Planned Parenthood of the Pacific Southwest is an Equal Opportunity Employer.

Please visit our careers page for more information: www.pppswcareers.org