Executive Assistant to the Program Director (Part-Time) - Read Better Be Better

Executive Assistant to the Program Director(PART-TIME)

JOB DESCRIPTION

MISSION: Read Better Be Better connects young readers and youth leaders to inspire a love of literacy and leadership.

VISION: Read Better Be Better envisions a society in which empowered communities demand equitable access to foundational skills.

Be Excellent Be Kind

Job Title:Executive Assistant to the Program Director

Reports To:Program Director

Work Hours:28hours/week; office hours are M-F 8am-5pm, schedule Monday-Thursday 9am-5pm

Supervisory Responsibility:None

Hourly Pay:$21.69-$27.40

Benefits: Accrued PTO; Paid Sick Time; Dental, and Vision insurance; Professional Development; Casual Dress Code

FLSA Status: Non-exempt

SUMMARY:

The Executive Assistantto the Program Director provides general administrative support to the Read Better Be Better office teamusing processes focused on the logistical aspect of running an office efficiently and strategically.

ESSENTIAL FUNCTIONS AND KEY RESPONSIBILITIES

• Manage and maintain Program Director's schedule and appointments.

• Scan receipts and enter intoQuickbooks.

• Plan, organize, and implement internal and external meetings and special events. This includes managing space reservations, setting up and operating technology, and preparing and circulating relevant materials.

• Prepare reports, presentation, and data for Program Director as needed

• Manage school and district stewardship.

• Compile, verify, and regularly update the Program Director's contacts and relevant contact lists to ensure accurate and up-to-date information.

• Monitor, screen, and distribute incoming communications.

• Prepare and edit correspondence and communications such as phones, email, and mail.

• Handle confidential information and maintain confidentiality.

• Perform all other duties as assigned that are required of the employee in this job.Duties and responsibilities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Please contact jobs@readbetterbebetter.org.

REQUIRED SKILLS/ATTRIBUTES

• Ability to conduct themselves in accordance with the Read Better Be Better organization, vision, mission and values

• Go-getter with excellent problem-solving skills

• Ability to organize and manage large amounts of tasks, schedulesand information

• Ability to work in a fast-paced environment with multiple tasks and projects

• Meticulous with strong time-management skills

• Excellent verbal and written communication skills

• Proficient in various software includingOffice 365 and Microsoft Office Suite

• Must be self-directed and able to work without supervision

• Ability to Work Independently, but Also with Direction

• Able to Prioritize & Time Manage

• Ability to Ensure Office Practices & Procedures

PREFERRED SKILLS/ATTRIBUTES

Prior experience with/knowledge of:

• Salesforce

• Quickbooks Online (QBO)

REQUIRED EDUCATION & EXPERIENCE

• High school diploma or equivalent

• 3 to 4 years administration experience

PREFERRED EDUCATION & EXPERIENCE

• One year of relevant professional experience preferred

WORK ENVIRONMENT

This is an in-person position,operatingin a professional office environment.

PHYSICAL DEMANDS

• Ability toremain in a stationary position for extended periods of time.

• Ability to move material carts up to 50 lbs.

• Ability to operate standard office equipment.

Read Better Be Better is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. Read our Equity, Diversity and Inclusion Statement on the RBBB website.