Executive Assistant, VP Business Development & Partnerships, Security & Collaboration - Cisco
San Jose, CA
About the Job
Application window is expected to close on 10/08/2024
What You'll Do
You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding interpersonal skills with all levels of staff, executives, customers, vendors; and good judgment.
* Calendar Management: Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
* Event Speaking Engagement Coordination: Handles a running list of VP’s engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.
* Meeting Planning and Organization: Assists VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
* Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
* Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
* Travel: Responsible for making travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
* Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
* Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support.
* Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.
Who You'll Work With
You will directly support the Vice President of Business Development and Partnerships, Security & Collaboration. You will work closely with a dynamic team of professionals who are committed to improving our Security and Collaboration strategies. This includes liaising with team members from various teams. Your collaborators will also extend outside the organization to include outside partners, vendors, and clients. The role requires constant interaction with senior leadership, necessitating a high level of integrity and discretion. Additionally, your day-to-day activities will involve coordinating with other executive assistants within the organization, ensuring a seamless operation at the executive level.
Who You Are
You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment.
Minimum Qualifications
* 4+ years’ experience in an administrative environment.
* 2+ years' of experience supporting a principal who was at the director level or above.
* Experience in planning meetings and coordinating travel.
* Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Preferred Qualifications
* Associates degree
Why Cisco Secure
We're global, we're adaptable, we're diverse, and our security portfolio is as extensive as it is groundbreaking. Have you heard of Threat, Detection & Response, Zero Trust by Duo, Common Services Engineering, or Cloud & Network Security? Those are only a few of our product teams! The only thing we're missing is YOU.
Join an enterprise security leader with a start-up culture, committed to driving innovation and giving you the opportunity to make an impact. We #InnovateToWin and we know we're better together, that's why we're dedicated to inclusivity, collaboration, and diversity in everything we do.
We're proud to be the Best Small and Mid-Size Enterprises Security Solution Cisco Secure continues to grow and evolve year after year with 100% of Fortune 100 Companies using our products, and we're excited to see the new heights we'll reach with your passion for security, your customer focus, and your desire to change things up!
There are so many amazing reasons to join Cisco. Learn more [1] here!
References
Visible links
1. https://www.cisco.com/c/en/us/about/careers/we-are-cisco.html
Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.
Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.
What You'll Do
You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding interpersonal skills with all levels of staff, executives, customers, vendors; and good judgment.
* Calendar Management: Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
* Event Speaking Engagement Coordination: Handles a running list of VP’s engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.
* Meeting Planning and Organization: Assists VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
* Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
* Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
* Travel: Responsible for making travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
* Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
* Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support.
* Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.
Who You'll Work With
You will directly support the Vice President of Business Development and Partnerships, Security & Collaboration. You will work closely with a dynamic team of professionals who are committed to improving our Security and Collaboration strategies. This includes liaising with team members from various teams. Your collaborators will also extend outside the organization to include outside partners, vendors, and clients. The role requires constant interaction with senior leadership, necessitating a high level of integrity and discretion. Additionally, your day-to-day activities will involve coordinating with other executive assistants within the organization, ensuring a seamless operation at the executive level.
Who You Are
You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment.
Minimum Qualifications
* 4+ years’ experience in an administrative environment.
* 2+ years' of experience supporting a principal who was at the director level or above.
* Experience in planning meetings and coordinating travel.
* Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Preferred Qualifications
* Associates degree
Why Cisco Secure
We're global, we're adaptable, we're diverse, and our security portfolio is as extensive as it is groundbreaking. Have you heard of Threat, Detection & Response, Zero Trust by Duo, Common Services Engineering, or Cloud & Network Security? Those are only a few of our product teams! The only thing we're missing is YOU.
Join an enterprise security leader with a start-up culture, committed to driving innovation and giving you the opportunity to make an impact. We #InnovateToWin and we know we're better together, that's why we're dedicated to inclusivity, collaboration, and diversity in everything we do.
We're proud to be the Best Small and Mid-Size Enterprises Security Solution Cisco Secure continues to grow and evolve year after year with 100% of Fortune 100 Companies using our products, and we're excited to see the new heights we'll reach with your passion for security, your customer focus, and your desire to change things up!
There are so many amazing reasons to join Cisco. Learn more [1] here!
References
Visible links
1. https://www.cisco.com/c/en/us/about/careers/we-are-cisco.html
Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.
Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.
Source : Cisco