Executive Assistant - Titan Machinery

This position provides executive administrative support to the Executive Team. This position also assists with SRC front desk receptionist duties as needed

• Manage and maintain the Executives contacts, emails, calendars, appointments, and meeting agendas/schedules
• Acts as a liaison with other departments and outside companies
• Handle confidential and non-routine information and explains policies when necessary
• Manage travel arrangements and coordinate itineraries to include booking flights, hotel accommodations, arranging transportation, meeting schedules, contact information, etc.
• Assist the Executives with investor presentations, phone calls, and meetings/marketing trips
• Assist in creating and/or modifying PowerPoint presentations, including final review and coordination of quality review of such presentations
• Coordinate the monthly Board of Directors meetings and/or conference calls including preparing the agendas and coordinating the communications for each meeting
• Prepare and modify documents including reports, memos and expense reports
• Perform routine office functions such as copying, faxing, sorting incoming mail, drafting correspondence, screening phone calls, maintaining executive files, and coordinating the payment of invoices
• Compile and distribute meeting agendas, minutes, and action lists
• Assist in coordinating executive review and signatures on legal documents
• Maintains Investor Relations area of Company website
• Assist with SRC front desk receptionist duties as needed. This includes:
  • Greeting and directing customers in a professional and courteous manner, including both in-person and telephone customers
  • Professionally administer all incoming calls and redirect them accordingly.
  • Anticipate guests’ needs and direct inquiries in a courteous and professional manner
  • Provide administrative and clerical support for the Shared Resource Center, including performing duties such as copying, faxing, filing, sorting, and distributing incoming, outgoing, and intercompany mail, etc.
  • Responsible for verification of building security
• Follow all safety rules and regulations while performing work assignments
• Other duties as assigned

Required:

• Bachelor’s degree or 3 + years of administrative assistant experience
• Ability to handle and resolve interpersonal conflict
• Ability to perform in a fast-paced, stressful work environment
• Ability to respond quickly, accurately, and professionally to demands and requests from customers and employees
• Ability to travel on a limited basis and work flexible hours
• Exemplifies Titan Machinery’s Core Values
• Keen attention to detail, high level of initiative, and the ability to work independently
• Demonstrated ability to effectively collaborate with internal and external parties in a rapidly growing environment
• Demonstrated ability to handle confidential and sensitive information
• Excellent customer service skills
• Excellent organizational skills and ability to prioritize work and meet deadlines
• Experience with teleconference, webinar, and video conferencing software
• Must be able to regularly and reliably attend work, according to the schedule established at management discretion.
• Strong decision making and problem-solving skills
• Advanced working knowledge of Microsoft Office including Outlook, Word, PowerPoint, SharePoint, MS Teams and Excel
• Strong written and verbal communication skills

 Preferred:

• Minimum of 5 years progressively responsible experience as an Executive Assistant providing administrative support to a Senior Executive

Titan Machinery provides a generous total compensation package including the following:

• Health and Dental Insurance - Titan Pays the Premium for Single Coverage!!   
• HSA (Health Savings Account)— up to $1500 tax-free each year, contributed to your account by Titan Machinery 
• Additional Voluntary Benefits such as: Vision Insurance, Life Insurance, Short-term disability and more! 
• 401(k) with company matching on your FIRST DAY of employment  
• Competitive PTO, Bereavement, Paid Volunteer EMT, Paid Firefighter leave plans 
• Paid Parental Bonding/Pregnancy-Related Leave  
• Performance-based incentives   
• View more about our benefits on our Careers website here: https://www.titanmachinery.com/titancareers/careers/benefits

Titan reserves the right to adjust compensation based on factors including but not limited to: scope and geography of the position, qualifications and experience of candidates, and other business and operational conditions. Titan Machinery is an Equal Opportunity / Affirmative Action employer: Women, Minorities, the Disabled and Veterans are encouraged to apply.