Executive Assistant - DCM Staffing
Wiliamsville, NY
About the Job
Executive Assistant, International Law Firm, located in Williamsville, NY
General Responsibilities
Appointment Management: Oversee the owner's active appointment calendar to optimize her efficiency. This includes booking appointments, coordinating trainings, and managing meeting invitations.
Document Preparation: Ensure meticulous attention to detail while preparing documents and correspondence, including vendor proposals, RFPs, draft emails, and letters.
Logistics Coordination: Organize logistics for special projects, meetings, and training activities. This includes arranging travel, group reservations, transportation, and amenities.
Special Projects Support: Assist the owner with her special projects and workplans, providing both creative and administrative support.
Administrative Duties: Perform various administrative tasks, such as organizing office and home office files, managing receipts, handling inquiries, mailings, and deliveries, and executing personal errands.
Research and Procurement: Conduct research and purchase specific products and gifts for clients and employees. Prepare and send gifts as needed.
Project Management: Manage various projects in the owner's professional and personal life, including the creation of presentation materials using PowerPoint, Canva, and other tools.
Daily Responsibilities
Calendar Management: Print the owner's daily calendar, ensuring all appointments are confirmed and include necessary details such as phone numbers and Zoom links.
Meeting Reminders: Provide with a 10-minute reminder before any scheduled call or meeting.