Executive Assistant, Workforce Development, Agriculture, Business, and Technology - Highland Community College

EXECUTIVE ASSISTANT, WORKFORCE DEVELOPMENT, AGRICULTURE, BUSINESS, AND TECHNOLOGY

Highland Community College is excited to invite applications for a full-time Executive Assistant. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys making a meaningful impact through their administrative skills. The Executive Assistant will play a key role in supporting the Vice President, Workforce Development and the Agriculture, Business, and Technology Division, providing high-level, confidential support to ensure smooth and efficient operations.

Key Responsibilities:

• Manage and prepare correspondence, reports, and documents with accuracy and professionalism.
• Serve as a key point of contact, answering phone calls, addressing inquiries, and managing communications.
• Organize and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing meeting materials and take minutes for key discussions.
• Provide organizational support by maintaining records, managing files, and handling mail.
• Analyze financial and project data, contributing valuable insights and recommendations.
• Take initiative to resolve administrative details and make decisions in the executive's absence.

What We’re Looking For:

• A high school diploma (Associate’s degree preferred).
• At least three (3) years of executive-level office experience, or an equivalent combination of education and experience that demonstrates your ability to succeed in this role.
• Strong time management, organizational skills, and attention to detail.
• Ability to work independently.
• Proficiency in MS Office suite and office management systems and procedures.
• Excellent communication and interpersonal skills.
• A proactive attitude and a solution-oriented mindset, capable of managing multiple tasks.

Why Highland Community College?

• Become a valued member of a campus community that is committed to shaping the future of our communities by providing quality education and learning opportunities.
• Work in an environment that encourages personal and professional growth.

How to Apply:

Visit our website at www.highland.edu/employment. Please submit the following materials to complete your application:

• Online application
• Cover letter
• Resume
• Contact information for three professional references

Applications will be accepted until the position is filled. If you need an alternative method to apply, contact Human Resources at 815-599-3534.

Highland Community College is an Affirmative Action/Equal Opportunity Employer committed to a policy of nondiscrimination, and encourages applications from Veterans, minorities, people with disabilities and other diverse groups.